Executive Assistant

Role Overview

Nomura is looking for a highly organized and discreet Executive Assistant to support senior leaders with both administrative and strategic coordination. In this role, you will act as a dependable partner who stays ahead of needs, balances multiple priorities, and helps executives use their time effectively through strong calendar, communication, and operational support.

About the Company

Nomura is a global financial services organization with an integrated presence across roughly 30 countries and regions. Through its three business lines — Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking) — the firm supports individuals, institutions, corporates, and governments. Established in 1925, Nomura is known for disciplined entrepreneurship and for offering thoughtful, creative solutions.

Nomura’s benefits are ranked first among its competitors by Aon’s Benefit Index®.

Department Overview

The Risk function plays a key role in spotting, evaluating, and reducing risks across the business. Its focus is on protecting the firm’s assets, reputation, and financial strength through strong risk management practices. The team works to enable informed decisions in a constantly changing market environment.

Key Responsibilities

• Oversee complex calendars, meetings, and scheduling needs across several time zones.
• Arrange domestic and international travel, including flights, accommodations, transport, visas, and detailed itineraries.
• Sort, prioritize, and respond to incoming communication such as emails, calls, and written correspondence.
• Create presentations, reports, agendas, meeting packs, and executive-facing communication materials.
• Record meeting notes, monitor action items, and follow up to keep work moving to completion.
• Plan and coordinate internal meetings, client sessions, board meetings, and leadership offsites.
• Act as a professional point of contact for executives, business leaders, clients, and external partners while preserving confidentiality.
• Handle expense submissions, invoices, purchase orders, and budget monitoring.
• Assist with special projects, strategic workstreams, and coordination across teams.
• Safeguard confidential records and sensitive information with a high degree of discretion.
• Look for ways to streamline administrative workflows and improve executive efficiency.

Qualifications

• A bachelor’s degree is preferred.
• At least 5 years of experience as an Executive Assistant supporting C-suite or senior leadership.
• Strong planning, organization, and time-management abilities.
• Excellent written and verbal communication skills.
• Proven ability to juggle several priorities in a fast-moving environment.
• A consistently professional approach with strong judgment around confidentiality.
• Good problem-solving ability and the capacity to anticipate executive needs.
• Advanced ability with Microsoft Office tools, including Outlook, PowerPoint, Excel, and Word, as well as collaboration platforms such as Microsoft Teams, Zoom, Slack, and Google Workspace.

Preferred Experience

• Experience supporting more than one executive at the same time.
• Background in financial services, consulting, or similarly fast-paced corporate settings.
• Exposure to event planning and board meeting coordination.
• Project management experience.
• Familiarity with expense platforms such as Concur.

Leadership Behaviours

• Use insight and vision to identify root causes and define a clear direction forward.
• Make strategic decisions by evaluating options and prioritizing the most effective actions.
• Encourage entrepreneurship by communicating ideas clearly and motivating others to improve productivity.
• Strengthen organizational capability through professional growth and knowledge sharing.
• Promote inclusion and psychological safety while reinforcing a culture of Challenge, Escalate, and Respect.

Compensation and Benefits

The expected pay range at the start of employment is $90,000 to $160,000 per year.

Final base pay may vary based on factors such as location, title, responsibilities, job-related knowledge, advanced degrees, skills, and experience. The overall compensation package may also include a sign-on bonus, restricted stock units, and discretionary awards. Eligible employees may receive medical, financial, and other benefits, including 401(k) eligibility and paid time off such as vacation, sick leave, and parental leave.

Employment Terms

This position is an at-will role in the United States. The company may change base salary and other discretionary compensation programs at any time based on individual performance, team or company performance, and market conditions.