Events Coordinator

Overview

L.A. Times Studios LLC aims to be a leading studio known for bold, meaningful storytelling. The organization focuses on expanding beyond traditional media by developing new formats and platforms that reach broad, international audiences. Its work is supported by revenue from advertising, branded content, event production, products, and business development.

The Events Coordinator will work with minimal supervision to help plan, organize, and deliver live, virtual, and hybrid events that drive audience participation, reinforce the brand, and support business and community goals. This position handles event logistics, vendor coordination, attendee communication, sponsorship commitments, and on-the-ground execution to create polished event experiences aligned with organizational priorities.

Working with teams across the organization and with outside partners, this role helps produce events that highlight the company’s journalism, build stronger audience connections, and open up revenue opportunities.

Key responsibilities

• Manage the full planning cycle for events such as festivals, panels, forums, and internal gatherings, including timelines, resources, production schedules, run-of-show documents, and detailed checklists.
• Oversee core logistics such as venue arrangements, catering, registration, AV setup, speaker support, transportation, and on-site event assistance.
• Help with event setup, live execution, issue resolution, and post-event closeout.
• Keep records organized and assist with contract administration, purchase requests, vendor communications, payment processing, and invoice tracking alongside internal teams.
• Handle formal communication with internal partners, participants, speakers, moderators, sponsors, and attendees.
• Support invitations, registration, confirmations, reminders, and follow-up messages using project management and ticketing tools.
• Work with Marketing and Audience teams to support promotional activity that boosts attendance and engagement.
• Ensure sponsorship and vendor commitments such as branding, signage, hospitality, and activations are delivered correctly and on schedule.
• Track event spending, invoices, and budget activity to support financial accountability.
• Assist with post-event reports, attendee metrics, feedback review, and debriefs to identify improvements.
• Look for ways to streamline workflows, improve attendee experience, and increase operational efficiency.
• Support the rollout of event technology, registration systems, and digital engagement tools.
• Use emerging event technologies, including AI-enabled tools, when helpful for planning efficiency, attendee engagement, content creation, reporting, and execution.
• Monitor the event inbox and respond promptly to community questions and event-related inquiries.
• Provide support for mailings, warehouse coordination, and general departmental needs.
• Take on additional duties as needed.

Requirements

• A bachelor’s degree in Event Management, Marketing, Communications, Hospitality, Public Relations, Business Administration, or a similar discipline, plus at least 1 year of hands-on experience in event planning, coordination, experiential marketing, hospitality, or audience engagement; or at least 3 years of directly relevant hands-on experience in those areas.
• Practical experience managing live, virtual, or hybrid events from early planning through final delivery.
• Background in contract administration, purchase requests, invoicing, and vendor payment communication.
• Strong planning and organizational abilities with the capacity to juggle multiple priorities at once.
• Excellent attention to detail and strong follow-through.
• Good interpersonal and communication skills, with the ability to collaborate effectively across internal teams and external partners.
• Ability to stay composed, flexible, and solution-focused in fast-moving event settings.
• Comfort using Google Workspace, event registration systems, project management tools, and virtual event platforms.
• Experience supporting sponsored events, audience engagement initiatives, or events tied to revenue generation.
• Working knowledge of CRM tools, attendee management systems, survey/reporting platforms, or event marketing technologies.
• Preferred: experience in media, publishing, marketing, entertainment, or other fast-paced client-facing environments.
• Preferred: experience using AI-enabled tools such as generative AI, automation, or productivity software to support planning, communications, reporting, or workflow improvement.

Compensation and employer information

The employer is an equal opportunity organization and considers applicants without regard to race, ethnicity, religion, gender, gender identity, sexual orientation, disability, veteran status, or other protected characteristics. The company also provides a privacy notice describing how applicant information is used.

The expected pay range for this role is $31.25 to $33.65 per hour. Final compensation depends on factors such as skill set, experience, training, licenses, certifications, and organizational needs. It is uncommon for a new hire to start at the top of the range.

Applicants are advised to mark the employer’s applicant tracking system domain as safe, since messages may sometimes be filtered into spam folders.