Administrative Generalist

Role overview

This full-time permanent position sits within Clinical Operations & Project Management - Site Start-Up in Australia. The role focuses on keeping administrative workflows running smoothly while supporting project, corporate, industry, and regulatory requirements.

Administrative support

You will help the department and/or Director with day-to-day coordination tasks such as scheduling meetings, appointments, and travel, as well as preparing documents, presentations, correspondence, meeting notes, and agendas when needed.

Document and records management

A major part of the role is handling both paper and digital records. This includes reviewing, tracking, scanning, filing, maintaining, and retrieving files and documents in line with the required standards and guidelines.

Project support

• Support the team in keeping document management systems organized, accurate, and compliant with project, company, industry, and regulatory expectations.
• Share requested information and documents with project teams in a timely manner so project paperwork, approvals, deliveries, and contracts can move forward efficiently.
• Contribute ideas and feedback to improve document control methods and related systems across the department.

Corporate clerical support

• Assist with divisional support activities, including handling and routing inquiries by phone, email, and correspondence, arranging visits and meetings, and maintaining travel, records, documents, data, and files.
• Update document tracking databases, prepare reports, and respond to questions about documents and records.
• Support Office Coordinators as needed with supplies, equipment, staff absence tracking, and budget expense processing.
• Provide reception support, including welcoming phone callers, email contacts, and visitors, along with general clerical assistance.

Qualifications

Candidates should have either a high school diploma plus 1 to 3 years of relevant experience, or a one-year college advanced diploma/degree in a related field together with practical training and experience on the job.

Skills and abilities

The role calls for strong attention to detail and solid capability with Microsoft Office tools.

Accessibility

Accommodation is available for applicants with disabilities upon request.

Hiring process note

Artificial intelligence tools may be used to support parts of the recruitment process, including reviewing applications, analyzing resumes, and checking responses for inconsistencies or verification signals. These tools support the recruitment team but do not replace human judgment, and final hiring decisions are made by people. Contact the company for more information about how data is processed.