Administrative Assistant

About the Company

Pier 4 is a fast-expanding organization that has been recognized by the Globe & Mail Report on Business as one of Canada’s Top Growing Companies for 2024 and 2025. It is also certified as a Great Place to Work. The company emphasizes strong growth, a positive workplace culture, and meaningful opportunities for its team members.

Pier 4 is committed to diversity, equal opportunity, and creating an environment where people can succeed. The company is seeking an Administrative Assistant who is eager to grow with the business and contribute to its momentum.

Role Overview

In this position, you will act as the central support person for office organization and daily coordination. You will help keep operations running smoothly so that the wider team can stay focused on its core work. The role suits someone who is highly organized, comfortable in a busy setting, proactive, and able to manage several priorities at once. You will partner with senior leaders and colleagues across the organization and play an important part in daily operations.

Office Operations and Management

• Handle day-to-day office functioning to maintain a productive, efficient, and safe workplace.
• Review and update office processes and procedures as business needs change.
• Arrange office activities in a way that improves efficiency and supports collaboration.
• Oversee office supply needs, look into vendors, and negotiate pricing to control costs.
• Assist with onboarding new employees by preparing equipment, uniforms, and other required materials.
• Track office equipment, uniforms, and supplies, and work with administrative teams across multiple offices to keep inventory stocked and distributed properly.
• Keep shared office areas tidy, organized, and professional.

Administrative Support

• Provide senior leadership with high-level administrative assistance on projects and key initiatives.
• Prepare and support recurring reports and presentation materials for meetings.
• Plan and coordinate meetings so that all logistics are handled smoothly.
• Arrange travel reservations and related bookings for team members.

Communication and Coordination

• Act as the first friendly point of contact for visitors and guests.
• Keep records and documentation well organized.
• Help maintain clear communication across the organization.
• Stay ahead of needs and take action before issues become problems.

Required Qualifications

• A bachelor’s degree or certificate in Business Administration, Office Management, or a similar field.
• Demonstrated background in an administrative or office management position.
• Strong working knowledge of Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational ability and a strong eye for detail.
• Strong written and spoken communication skills.

Personal Strengths

• Self-driven with a strong sense of urgency and accountability.
• Strong time management skills and the ability to balance competing priorities.
• Good judgment and discretion when dealing with confidential information.
• Able to stay flexible and resilient in changing situations.
• Comfortable handling multiple tasks while remaining calm under pressure.
• Positive team-oriented attitude.

What the Company Offers

• Competitive pay along with a comprehensive benefits package.
• The chance to grow with a company that has been recognized for rapid growth.
• A supportive and collaborative workplace.
• Opportunities for professional development.
• A healthy work-life balance in a company certified as a Great Place to Work.

Position Details

This is a full-time, on-site role based in Cambridge, Ontario, Canada. The role sits within the Administration department.

How to Apply

Applicants who are organized, proactive, and interested in making a meaningful contribution are encouraged to apply.