Visa Filing Officer

About the Company

Vectra Foreign Services offers end-to-end support for visa processing and immigration consulting. The company focuses on helping clients move through the application journey smoothly and efficiently while maintaining a workplace built on collaboration, professionalism, and ongoing improvement.

Role Overview

This position is for an experienced and detail-focused Visa Filing Officer who will oversee visa documentation, application submission, appointment arrangements, and client coordination from start to finish. The role is best suited to someone who has already worked with visa processing in an immigration consultancy, overseas education firm, travel agency, or similar service environment. Success in this role depends on precision, consistent follow-up, portal familiarity, and the ability to juggle several client cases while meeting deadlines.

Key Responsibilities

• Compile, check, and arrange visa application paperwork according to embassy and country-specific rules.
• Submit visa applications through the appropriate immigration, embassy, and visa portals.
• Arrange VFS, embassy, biometric, medical, interview, and appointment slots.
• Review client documents to confirm they are complete, accurate, valid, and compliant with visa standards.
• Chase clients for missing papers, revisions, and any extra information needed.
• Handle applications across tourist, student, work, dependent, visitor, business, and other visa types.
• Monitor filed cases and share timely status updates with clients.
• Keep precise records of documents, submissions, bookings, payments, and application milestones.
• Keep abreast of changes in immigration regulations, embassy instructions, VFS processes, and document lists.
• Work closely with counsellors, sales teams, and management to ensure smooth processing of each case.
• Protect client confidentiality and manage all documents with care.

Qualifications

• 2 to 6 years of experience in visa filing, immigration consultancy, overseas education, travel services, or a comparable role.
• Hands-on understanding of visa documentation, filing procedures, appointment scheduling, and case monitoring.
• Comfort with embassy portals, VFS platforms, biometric booking systems, and visa application websites.
• Strong eye for detail and document verification skills.
• Ability to manage multiple applications accurately and within deadlines.
• Good spoken and written English and Hindi communication skills.
• Strong coordination, follow-up, and problem-solving abilities when dealing with clients.
• Working knowledge of MS Office, Google Sheets, email handling, and online application tools.

Preferred Destinations Experience

Experience managing visa applications for Canada, the United States, the United Kingdom, Australia, Schengen countries, the UAE, or other international destinations will be considered an advantage.

Benefits and Growth

This role offers exposure to a wide range of international visa cases, opportunities to build a career in immigration and visa processing, a structured and supportive team environment, and hands-on experience with embassy, VFS, and global application workflows.

Equal Opportunity

Vectra Foreign Services follows an inclusive hiring approach and welcomes applications from qualified candidates regardless of race, gender, age, sexual orientation, disability, or any other protected characteristic.

Application Details

Interested candidates may send an updated resume by email or contact the number provided by the employer.

Email: damini.mallick@vectrastaffing.com

Contact Number: 7383391400