Maintenance Planner (Halifax)

About the Role

The Department of Public Works is hiring a Maintenance Planner in Halifax to support the upkeep of provincial buildings and infrastructure. This role focuses on building a structured preventive and predictive maintenance program for equipment and assets across government-owned properties, helping reduce unplanned outages and improve overall maintenance performance.

About the Organization

The Building Services Group within Public Works is responsible for maintaining Nova Scotia’s network of roughly 2,000 buildings and infrastructure assets. Its work covers a broad range of sites, including museums, core office buildings, correctional facilities, justice centres, and other government properties. Reliable maintenance support is essential to prevent service interruptions across government operations.

Key Responsibilities

• Support the creation and rollout of a 12-week maintenance plan for operations and maintenance teams.
• Use a computerized maintenance management system (CMMS) to organize work schedules and allocate resources.
• Coordinate preventive maintenance and reactive maintenance activities.
• Review CMMS backlog data, analyze issues, and suggest solutions to the Maintenance Planning Specialist.
• Track and report trends in the condition of mechanical, electrical, and architectural building components.
• Work with other Public Works teams to align and exchange equipment life-cycle information, condition data, and maintenance records.

Qualifications and Experience

Applicants should have completed high school and bring at least 4 years of directly related experience in facilities maintenance management. An equivalent blend of education, training, and experience may also be accepted.

Preferred Knowledge and Assets

• Working knowledge of building construction and maintenance, including architectural, electrical, and mechanical systems and components.
• Experience using computers, web-based databases, planning tools, and related applications.
• Strong proficiency with Microsoft Office applications.
• Assets include familiarity with government procurement rules and tendering processes.
• Additional advantages include basic knowledge of budgeting and project management.
• Experience with SAP, database administration, Primavera, or Microsoft Project would also be beneficial.

Work Style and Competencies

The ideal candidate is dependable, organized, and able to manage competing priorities in a busy environment. Strong judgment, initiative, tact, diplomacy, attention to detail, and the ability to multitask and adapt quickly are important for success in this position.

Assessment Process

Applicants may be evaluated using one or more of the following methods: written tests, standardized tests, oral presentations, interviews, and reference checks.

Equivalency

Equivalent combinations of education, training, and experience will be considered. One example of an acceptable equivalency is a related diploma plus 2 years of relevant facility management experience. Candidates using equivalencies must clearly show this in their application.

Working Conditions

• The standard schedule is 35 hours per week, or 7 hours per day.
• Overtime may occasionally be required.
• The role is generally based in a comfortable office setting.
• Most work is done in a seated position, with regular opportunities to move around.
• Frequent reading, interpretation of multiple information sources, and computer use are part of the job.
• There may be pressure to meet deadlines and maintain accuracy.

Benefits and What the Role Offers

• Access to a defined benefit pension plan, subject to employment status and union agreement.
• Health, dental, and life insurance coverage.
• Short-term and long-term disability coverage.
• Vacation entitlement.
• Employee and Family Assistance Program support.
• Career development support, including guidance, tools, resources, and ongoing training.
• An engaging workplace where employees are valued, respected, connected, and supported by forward-thinking policies.
• Multiple career pathways.

Employment Details

Competition number: 49239. Department: Public Works. Location: Halifax. Employment type: Permanent. Union status: NSGEU - NSPG. Pay grade: MOS 18. Salary range: $2,499.71 to $2,579.44 bi-weekly. The closing date is 08-Jul-26, and applications are accepted until 11:59 PM Atlantic Time.

Equity, Accessibility, and Application Conditions

The Government of Nova Scotia is committed to building a diverse workforce that reflects the people it serves. Applications are encouraged from Indigenous People, African Nova Scotians, other racially visible persons, persons with disabilities, and women in occupations or positions where they are under-represented. Applicants from these groups are invited to self-identify in their electronic application.

The organization is committed to an inclusive and accessible recruitment process. Candidates may request accommodations for any grounds protected by the Human Rights Act by contacting competitions@novascotia.ca.

This posting is initially limited to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). Applicants coming from outside a government office must apply correctly through the required internal process. If the application is not submitted correctly, it will not receive first consideration as a bargaining unit applicant and will only be reviewed if external applications are later considered.

External applicants and current casual employees will only be considered if no qualified civil service bargaining unit candidates are available. Incomplete applications, or applications missing required information, will not be considered for an interview.

If you receive a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or a related plan, you cannot continue receiving pension payments while contributing to the same plan. If this position requires PSSP contributions, pension payments must stop. Please contact the Nova Scotia Pension Services Corporation for details.

Employment offers are conditional on satisfactory background checks and verification of credentials. Only candidates selected for an interview will be contacted. Questions and concerns may be directed to Competitions@novascotia.ca.