Job Declarations Executive

Company Overview

FRACHT Uganda LTD is a logistics and freight forwarding business serving Uganda and the wider East African market. It delivers complete logistics support, covering cargo handling, customs-related processes, and transport coordination. The company is focused on moving goods in a dependable, efficient, and regulation-compliant way for clients in different sectors. Its work environment is fast-moving and calls for precision, strong client service, and strict adherence to compliance requirements. The team culture emphasizes honesty, professionalism, and teamwork to maintain consistent service standards.

Role Summary

This full-time, on-site position in Kampala is responsible for preparing, checking, and submitting job declarations and supporting paperwork to the relevant authorities and internal teams. The role ensures all submissions are accurate, timely, and aligned with applicable local regulations and company procedures. It also involves close coordination with operations, finance, and customer service to collect necessary details, monitor declaration progress, and address any inconsistencies or queries.

Core Duties

• Prepare job declarations and associated documents with a high level of accuracy.
• Review paperwork and data before submission to reduce errors and compliance risks.
• Send declarations to the appropriate authorities and keep internal stakeholders informed.
• Work with operations, finance, and customer service teams to gather missing information.
• Track declaration status and follow up on pending items to keep processes moving.
• Investigate and resolve mismatches, document issues, or clarification requests.
• Perform data entry, update internal records, and maintain organized filing systems.
• Communicate deadlines, requirements, and progress updates to clients and colleagues.
• Support reporting activities and contribute ideas for improving workflows and efficiency.

Qualifications and Requirements

• Strong administrative capability, especially in documentation, data entry, and record management.
• Excellent attention to detail to ensure accurate and compliant submissions.
• Exposure to logistics, freight forwarding, or customs procedures is helpful; a willingness to learn these areas quickly is also important.
• Clear communication and teamwork skills for interacting with internal teams, partners, and clients.
• Good planning and time management abilities to handle several declarations and deadlines at once.
• Comfort using standard office tools such as word processors, spreadsheets, and email, plus the ability to learn company systems.
• Analytical thinking and a problem-solving approach to identify and fix documentation gaps.
• High integrity, dependability, and professional conduct when dealing with sensitive regulatory information.
• A relevant diploma or degree in logistics, business administration, or a similar field is an added advantage.
• Previous experience in a similar position is beneficial.

Additional Information

The role supports compliance, operational accuracy, and smooth coordination across teams. It is best suited to someone who is organized, detail-oriented, and comfortable working in a regulated logistics environment.