Executive Secretary

Role Overview

Ankabut is seeking an Executive Secretary to support the Strategic Affairs Department in Abu Dhabi, United Arab Emirates. This role is centered on delivering senior-level administrative and coordination support to leadership, ensuring daily operations run smoothly and confidential matters are handled with care.

Key Responsibilities

• Maintain executive calendars and organize meeting schedules efficiently.
• Arrange meetings, conferences, events, and travel logistics.
• Draft reports, meeting minutes, and formal correspondence.
• Act as a professional point of contact for internal teams and external partners while protecting confidentiality.
• Assist senior leaders with a range of administrative and operational tasks.
• Keep records accurate and support seamless workflow coordination.

Qualifications and Experience

Candidates should hold a bachelor’s degree in a relevant discipline. Secretarial or administrative certifications are considered an added advantage. UAE Nationals are expected to have 1–2 years of relevant experience, while expatriate applicants should have at least 5 years of related experience.

Skills and Competencies

The ideal candidate will be highly organized, comfortable managing time-sensitive priorities, and able to communicate clearly in both writing and speech. Strong hands-on capability with Microsoft Office, Outlook, SharePoint, and OneDrive is required. A detail-focused, proactive, and professional approach is important, along with the ability to manage several tasks at once, maintain discretion, and show interest in using AI tools to improve productivity.

Personal Attributes

This position calls for a person with strong integrity, sound judgment, accountability, adaptability, and resilience. The right candidate should be approachable, service-oriented, and able to perform effectively in a fast-moving environment.

Additional Information

The successful hire will report to the Director of Strategic Affairs and will be based in the UAE.