Executive Assistant to the Founders

About the company

Singular Builders is a San Francisco construction firm delivering demanding, design-led work. Its portfolio spans seismic upgrades, new-build projects, urban infrastructure, and premium commercial interior projects in California and Arizona. Led by seasoned industry professionals, the company is growing quickly in the Bay Area and is building momentum through a steady pipeline of complex assignments.

The organization values careful execution, collaborative problem-solving, and consistent quality. It is looking for teammates who are inquisitive, dependable, and proud of doing excellent work.

Role overview

The company is hiring an Executive Assistant to work closely with the founders and leadership team. This position is far more than standard administrative support: it is central to keeping executives focused, coordinating moving pieces across projects, and helping day-to-day operations run efficiently across multiple active jobs.

The right person will be highly organized, self-directed, calm under pressure, and comfortable in a fast-paced environment with many simultaneous priorities. You will serve as a key coordination point between leadership, project teams, clients, and outside partners.

Executive support

• Handle complex calendars with shifting priorities and competing commitments.
• Arrange meetings with clients, consultants, subcontractors, and internal stakeholders.
• Prepare and send polished correspondence and internal updates.
• Organize travel plans and detailed itineraries.
• Act as a trusted liaison and filter for executive communications.

Operations and project coordination

• Support active construction work through scheduling, coordination, and document handling.
• Monitor project timelines, deliverables, and follow-ups across several teams.
• Help organize permits, contracts, and other project records.
• Coordinate with project managers, subcontractors, and consultants.
• Support clear communication between office-based and field-based teams.

Financial and administrative support

• Track invoices, expenses, and reimbursement items.
• Assist with vendor coordination and simple bookkeeping tasks.
• Keep filing systems and records orderly and easy to access.

General support

• Help coordinate company meetings, events, and team activities.
• Build productive working relationships across functions.
• Take ownership of ad hoc tasks and day-to-day problem solving.

Qualifications

• At least 5 years of experience supporting executives or senior leaders.
• Background in construction, real estate, architecture, or a related field is preferred.
• Strong planning, organization, and project coordination abilities.
• Excellent verbal and written communication skills.
• Comfort managing several priorities in a fast-moving setting.
• High standards for discretion and professional conduct.
• A proactive, solution-oriented approach to work.
• A bachelor’s degree is preferred, though not mandatory.

Technical skills

• Microsoft Office suite, including Outlook, Excel, Word, PowerPoint, and Teams.
• Google Workspace tools.
• DocuSign and related document management systems.
• Exposure to construction documentation is considered an advantage.

What the team is looking for

• Someone who thinks ahead and responds before issues escalate.
• Comfort working across office and project environments.
• Strong attention to detail and reliable follow-through.
• Ability to stay composed when priorities shift.
• Interest in building a long-term future with the company.

Why this role stands out

• Work directly with experienced founders on sophisticated, high-quality projects.
• Join a fast-growing company with strong traction in the Bay Area.
• Gain exposure to both executive operations and construction delivery.
• Help shape how a growing organization works internally.
• Be part of a team that prizes quality, collaboration, and thoughtful problem-solving.

Compensation and benefits

• Performance bonus.
• Profit sharing.
• 401(k) retirement plan.
• Health, dental, and vision coverage, with selected plans fully paid by the company.
• Four weeks of paid time off.
• Paid holidays.

Work environment

This is an in-office position in San Francisco and is not remote. The role may include occasional visits to project sites and meetings, and some schedule flexibility will be needed depending on project and leadership requirements.

Equal opportunity and accommodation

The employer is committed to equal opportunity in hiring, pay, promotion, training, benefits, and all other aspects of employment. Consideration is provided without discrimination based on race, color, national origin, ancestry, sex, pregnancy, childbirth, breastfeeding or related medical conditions, gender identity or expression, religious creed, disability, HIV/AIDS status, medical condition, genetic information, age, marital status, sexual orientation, military or veteran status, family and medical leave status, or any other status protected by law.

Reasonable accommodations will be considered for qualified employees with disabilities, unless doing so would create an undue hardship. Employees who need assistance with job duties due to a physical or mental condition are encouraged to contact Human Resources.