Executive Assistant

Role overview

An established law firm in Dublin is looking for an experienced Executive Assistant to provide high-level support across several practice areas, with particular exposure to pensions and employment-related work. This is a strong opportunity to join a respected Irish legal practice in a role where your contribution will be appreciated within a collaborative and fast-moving setting.

Location: Dublin, hybrid working

Salary: Up to 55k, depending on experience

Contract type: Permanent

Key responsibilities

• Provide full administrative and secretarial support to Partners and Associates across the Pensions and Commercial teams.
• Keep busy diaries and large volumes of email communication under control, helping to organise schedules and highlight the most important meetings.
• Handle AML processes for new client onboarding, making sure all regulatory steps and internal procedures are followed correctly.
• Manage the billing process from start to finish, including accurate time recording, invoicing, monitoring client balances, and chasing overdue payments.
• Arrange and complete client audit and accrual requests, while also processing corporate expense claims carefully.
• Draft, revise, and properly format complex legal documents, letters, and templates with a strong focus on accuracy.
• Carry out digital dictation work as required.

Candidate profile

• At least 3 years of experience working as a Legal Secretary, Personal Assistant, or Executive Assistant.
• Previous exposure to pensions and commercial law would be an advantage.
• Strong practical knowledge of client billing and payment systems.
• Fast and accurate typing ability of 70+ words per minute, along with excellent attention to detail.
• Confident user of advanced IT tools and systems.
• Highly organised, with the ability to prioritise tasks effectively in a demanding environment.
• Good verbal, written, and interpersonal communication skills.
• A dependable team member who can also work well independently and take initiative.

Additional information

This role is suited to someone who thrives in a precision-driven professional services environment and wants to grow within one of Ireland’s leading law firms. The position is offered on a permanent basis and requires onsite presence with hybrid flexibility in Dublin.

If you are looking for a role where accuracy, confidentiality, and strong organisational skills are essential, this opportunity may be a strong fit.