Executive Assistant

Role overview

This position is for a highly organized Executive Assistant in Dubai, supporting senior leaders in a fast-moving global business environment. The role centers on keeping executive operations running smoothly, strengthening coordination across teams, and helping leadership stay focused on priorities and goals.

What you will do

• Provide dependable, high-quality support to executives and their teams while handling sensitive information with discretion and care.
• Act as a filter for access and requests, helping manage time and workload so leaders can stay focused on delivery.
• Own calendar coordination with a proactive, forward-thinking approach to diary planning.
• Anticipate scheduling clashes, resolve issues early, and communicate any changes clearly and promptly.
• Serve as the main contact for internal and external communication, managing emails, messages, and correspondence as needed.
• Arrange travel end to end, including itineraries, check-ins, airport transport, and expense handling.
• Prepare documents and presentations for important meetings, capture minutes, and follow up on action items.
• Coordinate several projects and priorities simultaneously, including off-sites and large events.
• Work with Executive Assistants across the organization to exchange approaches and best practices.

What you need

• Strong background working as an Executive Assistant.
• Proven experience supporting more than one business leader at the same time.
• Bachelor’s degree.
• Excellent English communication skills, both written and spoken.
• Comfort using G-Suite, Keynote, and Microsoft Office tools.
• Ability to solve problems and stay effective in a changing, high-pressure environment.
• Analytical, data-minded approach with strong attention to detail.

Preferred experience

• Exposure to financial services or startup environments is an advantage.
• Experience with Atlassian Jira is a plus.

Additional information

The employer emphasizes diversity, inclusion, and applications from people with varied backgrounds and experiences. Candidates are also warned to stay alert for recruitment scams and to verify any communication through official company email domains only. The company states that it does not use third-party recruitment platforms for hiring.

Career value

This role can help build experience in executive coordination, office operations, leadership support, stakeholder communication, and corporate administration. It may also support longer-term growth toward roles such as Senior Executive Assistant, Office Manager, Operations Manager, or a broader leadership support position.