Executive Assistant

Role overview

This opportunity is for an Executive Assistant to join a major business trade association that works with some of the world’s largest companies. The position directly supports the CEO and Chief of Staff and is offered on a contract basis with no fixed end date. The role is also expected to help shape how the organization’s administrative function evolves.

Work location and schedule

The office is based in downtown Washington, DC. The organization follows a hybrid arrangement, requiring three in-office days per week, including two fixed days. Candidates should also be prepared for occasional after-hours support when urgent tasks arise.

Core duties

The Executive Assistant will manage a busy executive calendar, prepare meeting materials, review incoming correspondence, draft communications, and coordinate closely with senior internal and external partners. The role also covers domestic and international travel coordination, logistics, and expense handling, along with support for organizational and performance management processes and board-related administration.

What the employer is looking for

The ideal candidate is a polished communicator with experience supporting multiple stakeholders in a fast-paced corporate environment. They should be comfortable using AI-driven tools and modern productivity software, and be open to new approaches that improve efficiency. Familiarity with CRM systems and board management platforms is also preferred.

Qualifications and requirements

Applicants should have at least 5 years of executive assistant experience in a professional, fast-moving business setting. Strong organizational skills, attention to detail, and consistent follow-through are essential. The role also calls for excellent written and verbal communication, advanced proficiency in MS Office and/or Google Workspace, sound judgment, and emotional intelligence. A bachelor’s degree is required. Candidates must also be willing to complete a background check and drug test.

Additional conditions

This is an open-ended contract role. Because of the nature of the work, the schedule may occasionally require availability outside standard business hours.