Document Controller

Role overview

The Document Controller sits within the In-Service Support (ISS) team and reports to the Configuration Management Lead. The role is responsible for handling the control, management and submission of project documentation across ISS activities.

About the company

Austal is an Australian global shipbuilder, defence prime contractor and maritime technology partner. The business designs, builds and supports defence and commercial vessels for major operators, with operations in Australia, the USA, the Philippines and Vietnam.

Through In Service Support, Austal is helping drive a new phase of continuous naval shipbuilding in Western Australia, with a focus on innovation, sovereign capability and long-term opportunities for Australian industry and workers.

This position offers the chance to work on projects of national importance within the maritime sector.

Key duties

• Manage the preparation, checking, approval and circulation of project documents.
• Load approved files into the CMT and make them available to relevant stakeholders.
• Keep metadata accurate, complete and consistent.
• Maintain the project library in line with internal policies and procedures.
• Control document versions to avoid inconsistencies or unauthorised changes.
• Track document revisions, approvals and historical records.
• Carry out quality assurance checks for document control.
• Coordinate with document owners and workflow actioners to keep work moving.
• Monitor workflow task completion and support timely submissions.
• Maintain project correspondence registers.
• Handle official correspondence and submittals with the client on behalf of project team members.

Essential requirements

• At least 2 years of experience in document control or records management.
• Working knowledge of electronic document management systems and metadata practices.
• Strong skills in Microsoft Office.
• Excellent written English, including correct grammar and punctuation usage.
• High attention to detail, strong organisation and the ability to juggle multiple priorities.
• Good communication skills and the ability to engage effectively with stakeholders.
• Ability to work with spreadsheets and manipulate data.

Desirable background

• A formal qualification in document control or information management.
• Prior experience in a heavily regulated environment with demanding documentation standards.
• Exposure to defence-related projects.
• Experience in the maritime sector.

Why this role

• Competitive pay and benefits.
• Access to professional development and training.
• A collaborative and energetic workplace.
• Opportunities to progress within a growing organisation.

Inclusion statement

Austal promotes a safe and inclusive workplace and welcomes applications from Aboriginal and Torres Strait Islander peoples, people from all backgrounds, all age groups, all sexual orientations and people with disability.