Director, Facilities

About the Company

Renesas is a leading global semiconductor organization focused on building a safer, healthier, greener, and smarter world. The company creates intelligent endpoint solutions for automotive, industrial, infrastructure, and IoT markets, with a product range that includes microcontrollers, SoCs, analog, and power products, along with combined solution offerings that bring these technologies together. Renesas serves major electronics manufacturers around the world.

The company has about 21,000 employees across more than 30 countries. Its culture is built around five core principles: transparency, agility, global thinking, innovation, and entrepreneurship. Renesas also emphasizes diversity, inclusion, and a sustainable future where technology makes everyday life easier.

Role Overview

The Facilities Director will lead and coordinate all General Affairs activities in India, while also overseeing facilities operations across the Bengaluru, Noida, Pune, and Hyderabad offices. The role involves managing budgets, supervising projects, and providing administrative leadership across the team. This position requires sound judgment, initiative, and the ability to recommend practical solutions while managing people and cross-functional responsibilities.

Facilities Management

• Work closely with landlords, contractors, and service providers such as security, utilities, and air conditioning vendors to ensure smooth service delivery and strong working relationships.
• Manage external contracts end to end in coordination with procurement, including tender documentation, quotation gathering, cost evaluation, vendor selection, legal paperwork, contractor coordination, and completion checks.
• Oversee facilities projects, planned preventive maintenance, and compliance activities.
• Handle emergencies and urgent operational issues quickly and effectively.
• Serve as the main ISO contact for the assigned sites.
• Support the energy management system by helping implement energy policy, setting targets, tracking progress, and planning actions to improve performance.
• Coordinate technical building maintenance activities.
• Monitor the workplace environment and work with internal teams and suppliers to keep it professional, comfortable, and well maintained.
• Plan space allocation and building resource usage in coordination with the executive team.
• Ensure statutory inspections and testing are completed on schedule and properly documented.
• Lead facilities planning for any expansion or reduction in India operations, working with lawyers, surveyors, specialist contractors, and suppliers where needed.
• Keep employees informed about building-related work and office changes.
• Act as the point of contact for local municipal and public authorities.

Health, Safety, and Business Continuity

• Develop, review, and update India health and safety policies and ensure compliance across offices.
• Coordinate health and safety activities such as fire drills and inspections.
• Carry out risk assessments and accident investigations, then implement follow-up action plans.
• Maintain office accident records and ensure required reports are issued.
• Manage first aid and fire warden records and keep training current.
• Prepare documentation required to demonstrate compliance with health and safety laws and company policies.
• Coordinate and oversee business continuity program activities for India.

Administration and Front Office Management

• Manage the administration team on a day-to-day basis and take responsibility for their performance and development.
• Ensure the reception area functions as a professional and effective first point of contact for visitors, including arranging cover during lunch breaks, holidays, and absences.
• Support office-wide administration tasks, including handling incoming mail, preparing outgoing correspondence, managing courier services, and maintaining office supplies and meeting rooms.
• Provide customer-facing support by answering calls, handling queries and complaints professionally, and ensuring a positive experience for office visitors.
• Support starter and leaver administration for the Facilities Director, EMEA.
• Maintain a complete contract database with copies of contracts and insurance documents.
• Manage supplier onboarding and setup.
• Raise purchase orders, process urgent invoices, and support accounts-related administration.
• Handle ad hoc duties as reasonably assigned by management.

Financial Responsibilities

• Negotiate pricing with third-party vendors.
• Evaluate projects using cost-benefit analysis.
• Manage the facilities budget and ensure financial targets and KPIs are met.
• Obtain Capex and other financial approvals for facilities initiatives.
• Prepare financial presentations for projects.
• Conduct monthly budget reviews.
• Support preparation of the annual operating plan for the upcoming year.

Qualifications

• A degree or qualification in Business Administration, BIFM, administration, another related subject, or equivalent demonstrable experience up to NVQ level 4.
• IOSH Managing Safely certification is considered an advantage.
• At least 15 years of experience in facilities management, including health and safety and contractor management responsibilities.
• At least 8 years of experience leading an administration function and team.
• Working knowledge of building infrastructure, HVAC, electrical systems, utilities, and maintenance.
• Strong understanding of health and safety practices.
• Experience in business continuity management.
• Willingness to travel occasionally.
• Flexible approach and the ability to manage competing priorities.

Knowledge, Skills, and Experience

• Ability to use independent judgment and take initiative to recommend solutions.
• Strong problem-solving ability and confidence in handling challenging situations with a practical mindset.
• Collaborative, team-oriented approach.
• Positive, open-minded, and enthusiastic attitude toward challenges.
• Proven office administration capability.
• Comfortable using IT tools such as Word, Excel, and Access.
• Strong numerical ability with experience tracking invoices in Excel.
• Excellent relationship-building skills for both internal and external stakeholders.
• Strong customer service and stakeholder management skills in a dynamic environment.
• Highly organized and able to work with limited supervision.
• Strong verbal and written communication skills.
• Self-driven, attentive, and willing to learn.
• High level of discretion when handling sensitive and confidential information.
• Ability to manage multiple priorities in a fast-paced setting.
• Cross-cultural awareness and sensitivity.

Additional Information

Renesas is an embedded semiconductor solutions company driven by its purpose of making life easier. The organization provides scalable semiconductor solutions across automotive, industrial, infrastructure, and IoT applications, supported by a broad portfolio spanning High Performance Computing, Embedded Processing, Analog & Connectivity, and Power.

The company continues to grow through a global workforce of more than 21,000 professionals in over 30 countries. It focuses on innovation, digital transformation, and energy-efficient solutions designed to improve experiences for people and communities.

Employees can build careers across technical and business functions, contribute to products and solutions that address customer needs, and work in a flexible, inclusive environment. The company offers a people-first culture, global support, and remote work flexibility.

Work Arrangement

This role follows a hybrid model, with the option to work remotely two days per week. The in-office days are Tuesday through Thursday to support innovation, collaboration, and continuous learning.

Equal Opportunity

Renesas is an equal opportunity and affirmative action employer. The company is committed to diversity and maintaining a workplace free from discrimination based on sex, race, religion, national origin, gender, gender identity, gender expression, age, sexual orientation, military status, veteran status, or any other protected status.