Background Screening Administrator

Role overview

This position is focused on carrying out thorough background screening and due diligence checks for new starter applications and renewals linked to the issuing and management of AICs. It serves as the initial review and verification stage, where all required checks, records, and validations must be completed accurately and in line with internal policy, regulatory obligations, and control standards before a case can move on for approval. Strong candidate support and clear guidance are an important part of the role.

The work is high-volume and repetitive, so a steady focus on accuracy, consistency, and detail over long periods is essential. The role also requires regular coordination and reporting with internal and external partners, including the Central Processing Organisation (CPO), Talent Acquisition, Internal and External Auditors, and Regulatory Authorities.

Core responsibilities

• Complete end-to-end screening activities, including ID verification, document review, and basic risk assessment.
• Support candidates and stakeholders with clear, helpful guidance and responsive service.
• Serve as the primary point of contact for screening-related questions and help maintain a positive candidate experience.
• Check submitted information for accuracy, completeness, and consistency.
• Spot gaps, mismatches, or anomalies and escalate issues when necessary.
• Assemble well-organised case files for review by the Authorised Signatory.
• Handle several cases at once while working toward SLA and KPI commitments.
• Work with internal teams and external service providers to progress cases smoothly.
• Keep case notes and records accurate and up to date in the relevant systems.

Governance and compliance

• Follow SOPs, company policies, and regulatory standards at all times.
• Handle personal data in line with GDPR and data protection requirements.
• Use consistent file naming and documentation practices.
• Raise risks, breaches, and process issues through the correct channels.
• Maintain records that are complete, traceable, and ready for audit review.
• Assist with audits and help improve controls and standard operating procedures.
• Track SLA and KPI performance from a compliance and control standpoint.
• Meet productivity targets while maintaining a high level of accuracy and compliance.
• Complete mandatory training and keep regulatory knowledge current.
• Carry out additional administrative tasks as required.

Experience and qualifications

Applicants should have at least 2 years of relevant business administration experience in a busy, fast-moving environment. Prior work in compliance, onboarding, verification, or other risk-related roles is important. Experience with structured review processes, background screening, or document validation is expected, along with familiarity with controlled procedures. Exposure to regulated or audit-led environments would be an advantage.

Skills

• Strong analytical thinking
• High attention to detail
• Problem-solving ability
• Customer service orientation
• Stakeholder communication
• Integrity and professionalism
• Risk identification
• Organisation and prioritisation
• Judgement within procedures
• Comfort with regulated workflows
• Teamwork and independent working
• Systems and Microsoft Office proficiency

Education and qualifications

A minimum of Leaving Certificate level education, or an equivalent qualification, is required. A third-level qualification in Business or a related subject is desirable. Strong IT skills, including advanced use of Microsoft Office, are also preferred. Knowledge of airport security requirements and GDPR would be an added advantage.

About the employer

The organisation is an airport industry leader with operations across four continents and a workforce of more than 3,000 people. It operates in a fast-paced, energetic, and diverse environment with career opportunities spanning IT, Finance, Technical, Airport Operations, frontline security, customer-focused roles, and more.