Administrator - Dammam

Job Summary

This role carries broad administrative and coordination responsibility for the department, with an emphasis on keeping day-to-day operations organized, accurate, and efficient. The position also supports the monitoring of services to help assess the department’s financial standing and operational performance.

Key Responsibilities

• Handle a wide range of administrative duties, including responding to daily enquiries, preparing reports, letters, memorandums, and meeting minutes, and ensuring all work is completed accurately, professionally, and on time. Support the manager by managing appointments and meetings.
• Coordinate staff-related requests across departments, such as leave, tickets, IT support, reservation raising, and other employee needs, while keeping tasks orderly and up to date.
• Extract monthly reports from Rostima, match daily attendance records, publish the roster for the next cycle, and maintain tracking for department staff files.
• Support onboarding for new employees by arranging initial requirements such as uniforms, the employee handbook, system access, and site/location access.
• Prepare consolidated monthly reports and verify them against actual figures so that daily, weekly, and monthly submissions are completed within required timelines. Maintain filing, organization, and record-keeping standards.
• Work closely with airline-related stakeholders and internal teams on operational matters such as flight editing, NOC coordination, customer service, increase requests, meal service changes, and other planning requirements.
• Care for office equipment properly and maintain confidentiality at all times.

Qualifications

The ideal candidate should communicate clearly in English and a second language, both spoken and written. Strong communication and organizational ability are important, along with solid IT skills, particularly in Word, Excel, and order-processing tools.

Experience

Applicants should have at least 3 years of prior experience in a similar position.

Additional Information

Etihad Airways is a global aviation brand based in Abu Dhabi and is focused on growing its fleet, expanding its network, and developing its people through its Journey 2030 vision. The company presents itself as a place where international careers and large-scale aviation ambitions come together.

Recruitment Fraud Notice

Be cautious of fake employment offers from people or groups pretending to represent the Etihad group. The company states that it will not request personal information, bank account details, or payment during recruitment. Interviews are carried out face-to-face or through video/telephone before any official offer is made. Any demand for money should be treated as fraudulent.