Administrative Assistant
Unity Star Import and Export FZE LLC
Dubai, United Arab Emirates · Tempo pieno
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- Esperienza
- Qualsiasi
- Stipendio
- —
- Aperture
- 1
- Pubblicato
- 1 giorno fa
- Work mode
- In ufficio
- Eligibility
- Professionals with administrative, logistics, or trade support experience who can work on-site in Dubai and manage documentation, coordination, and office operations in a fast-paced import-export environment.
- Resume
- Required to apply
Where you'll work
Descrizione del lavoro
About the role
Join a busy import-export business operating in the UAE’s logistics and trade ecosystem. The company handles cross-border movement of consumer and industrial products, including customs coordination, document processing, and vendor communication. This position is ideal for someone who is highly organised, detail-focused, and able to keep office operations running smoothly from the Dubai office.
What you will do
- Handle incoming and outgoing communication, arrange meetings, and keep leadership calendars organised and up to date.
- Prepare, organise, file, and digitise trade and shipping records such as invoices, bills of lading, customs forms, and certificates of origin.
- Liaise with freight partners, customs agents, and overseas suppliers to monitor shipments and address document-related delays.
- Maintain internal records for stock, vendor information, shipment timelines, and purchase order tracking.
- Support expense submissions, travel planning, and office supply ordering while following internal control procedures.
- Serve as a professional first contact for team members and outside partners, ensuring information is shared clearly and accurately.
Skills and qualifications
- Strong working knowledge of Microsoft Word, Excel, and Outlook.
- Experience using document management platforms or ERP systems.
- Excellent written and spoken business English.
- Understanding of UAE customs processes or import/export paperwork.
- Ability to manage multiple tasks, meet deadlines, and maintain accuracy in a high-pressure setting.
- Background in logistics, trade, or administrative support within a fast-moving environment.
- Preferred: familiarity with SAP or Oracle ERP tools.
- Preferred: ability to communicate in Arabic.
- Preferred: prior exposure to DHL, FedEx, or local UAE freight forwarders.
Benefits and work environment
- Competitive pay with health insurance and annual leave in line with UAE labour law.
- Opportunity to grow within operations or trade compliance in a diverse, collaborative team.
- On-site position in a modern Dubai office.
- Flexible working hours from 8:00 AM to 5:00 PM, Monday through Friday.