Administrative Assistant

About Bloomingdale’s

Bloomingdale’s aims to make style feel inspiring, personal, and enjoyable while remaining accessible. The company’s purpose is to help customers discover fashion as a creative part of everyday life. From Bloomingdales.com to newer store formats such as Bloomie’s, every team member contributes to that mission. The culture values diversity of background, perspective, and ideas, and encourages colleagues at every level to speak up and share input. The environment is collaborative, entrepreneurial, energetic, and fun.

Role overview

The Administrative Assistant will support Executive Committee-level leadership with day-to-day administration and internal operations. This position involves calendar and travel coordination, report preparation, and building PowerPoint presentations. The ideal candidate brings excellent communication and organizational ability, is comfortable using Microsoft Word, Excel, and PowerPoint, and can adapt quickly to Google-based tools. Because the role handles highly sensitive information, discretion, professionalism, and confidentiality are essential. The right person will be dependable, proactive, responsive, and able to juggle multiple priorities in a fast-moving setting.

Key responsibilities

• Serve as a primary point of contact for EC leadership by anticipating needs, helping manage workload, improving process consistency, and finding ways to increase efficiency.
• Maintain a busy appointment calendar, resolve competing priorities, and actively reduce scheduling conflicts.
• Set up meetings, coordinate agendas and materials with the EC leader, and manage event logistics.
• Prepare reports, gather business updates and recaps, and organize materials in print or digital form as needed.
• Use presentation tools to create polished and effective slides.
• Manage phone communication, expense submissions, travel arrangements, and routine problem-solving.
• Provide hands-on technical help and troubleshooting support for EC members across equipment, computers, printers, phones, and LAN setup.
• Track deadlines closely and respond to questions and requests in a timely, proactive manner.
• Collaborate with internal and external partners across departments.
• Lead special projects as assigned.
• Coordinate team events such as volunteer activities, lunches, team meetings, and holiday celebrations.
• Keep org charts current for the supported BLT area.
• Take on additional duties as needed.

Requirements

• A bachelor’s degree is preferred, or equivalent relevant work experience in a related field.
• Strong communication skills with a habit of keeping stakeholders informed.
• Excellent organization, attention to detail, and the ability to present information clearly and concisely.
• Ability to work a flexible schedule based on the event calendar and company needs.
• Capability to perform essential office-based duties, including using computer systems, reviewing electronic and written information, and moving around the workplace as required.
• Discretion and confidentiality when handling sensitive information.
• Professional, reliable, proactive, engaging, and able to manage multiple tasks in a high-paced environment.

Additional information

This role may qualify for performance-based incentives or bonuses. Benefits can include 401(k), medical, vision, dental, life, and disability insurance options, PTO accrual, holidays, and more. Benefit eligibility may depend on location, job level, classification, and length of employment. This job description is not exhaustive, and the employer may revise it at any time. The organization is an equal opportunity employer committed to a diverse and inclusive workplace.