Accounts Executive

About the Company

Founded in 2007, Canatec is recognized in Southeast Asia for delivering precision cooling solutions.

Role Overview

The Accounts Executive will handle core accounting operations across payables, receivables, stock, shipments, GST compliance, month-end and quarter-end close, reporting, and selected administrative duties.

Accounts Payable

• Issue purchase orders to suppliers within the required timelines.
• Process supplier payments in line with the company’s payment calendar.
• Match supplier statements, investigate differences, and resolve billing issues.

Accounts Receivable

• Prepare invoices for project and maintenance work accurately and without delay.
• Track unpaid invoices and follow up with customers on overdue amounts.
• Keep the AR aging report updated and coordinate with internal teams on billing status.

Stock and Shipment Management

• Keep stock records accurate and monitor all inventory movements.
• Perform quarterly stock counts and investigate any discrepancies.
• Track shipments and ensure GST declarations plus supporting paperwork are completed correctly.
• Arrange payment for GST declaration charges.
• Work with suppliers and other stakeholders to follow up on supplier invoice payments.

GST Submission and Closing Activities

• Maintain GST records in line with statutory compliance requirements.
• Prepare and file quarterly GST submissions on time and accurately.
• Carry out monthly bank reconciliations.
• Complete monthly and quarterly closing tasks, including journal postings and account reconciliations.

Cost Sheet and General Ledger Accounting

• Update project cost sheets regularly so project costs are reflected accurately.
• Ensure cost sheets support correct billing and revenue recognition.
• Support monthly GL close by ensuring all entries are recorded accurately.
• Prepare and post journals, accruals, and other adjustments.
• Reconcile balance sheet schedules and clear outstanding differences.
• Assist with internal management reporting when needed.

Other Finance and Administrative Support

• Assist with monthly, quarterly, and annual financial reporting.
• Support the annual audit by preparing schedules, addressing auditor queries, and sharing documents.
• Keep financial records properly filed for audit and compliance purposes.
• Coordinate with internal teams such as Project, FM, HR, and Admin on finance-related matters.
• Contribute to improvements in accounting processes, internal controls, and reporting workflows.
• Handle additional finance or administrative duties assigned by the Accounts Manager.
• Coordinate flight bookings, hotel reservations, and visa applications for business travel.

Requirements

• Diploma in Accounting or an equivalent qualification.
• LCCI, CAT, or a similar accounting certification is an added advantage.
• At least 3 years of relevant accounting experience, preferably in engineering, trading, import/export, or project-based businesses.
• Exposure to inventory accounting, stock control, and shipment-related transactions is beneficial.
• Prior experience with project costing, cost tracking, and billing is preferred.
• Strong working knowledge of Microsoft Excel.
• Comfortable using QuickBooks accounting software.
• Knowledge of import/export documentation, customs declarations, and logistics processes is an advantage.

Additional Information

This is a 5-day work week role based in the East Region, with working hours from Monday to Friday, 9:00 AM to 6:00 PM. The position includes a performance bonus, as well as medical and dental benefits.