Workforce Planning & Recruitment Coordinator

Role overview

Talent Blueprint FZ LLC is hiring a Workforce Planning & Recruitment Coordinator to support a large-scale international sporting event in Riyadh, Saudi Arabia. This is a contract role running from 12 July 2026 to 28 February 2027.

The position is focused on coordinating workforce planning and recruitment across several functional teams, helping ensure the project has the right people in place at the right time. The role combines recruitment coordination, workforce data analysis, stakeholder management, and mobilisation support in a fast-moving project setting.

The ideal person will be organised, commercially aware, and comfortable working across multiple priorities while keeping recruitment activity aligned with operational needs, delivery timelines, and budget targets.

Core responsibilities

• Coordinate workforce planning activity across multiple functional areas to capture hiring priorities, resource needs, and project schedules.
• Help maintain and deliver the workforce plan so that recruitment actions stay aligned with project milestones.
• Partner with hiring managers to clarify staffing needs, define role expectations, and support planning for vacancies.
• Manage the full recruitment process, including candidate submission, interview coordination, feedback collection, offer handling, onboarding, and mobilisation.
• Track progress against open roles and follow up on pending actions to keep hiring on schedule.
• Keep trackers, dashboards, and management reports accurate and up to date so stakeholders have clear visibility of workforce status.
• Review recruitment data, hiring patterns, and workforce metrics to support planning and operational decisions.
• Spot recruitment risks, workforce shortfalls, and delivery challenges, and suggest practical solutions.
• Work closely with internal teams to keep recruitment activities structured, efficient, and aligned to business priorities.
• Support mobilisation efforts throughout the project lifecycle while maintaining strong communication and coordination standards.

Commercial and workforce planning focus

This role requires a strong commercial mindset, with an ability to support workforce decisions that balance delivery requirements with budget efficiency. The work includes reviewing workforce structures, supporting appropriate role grading based on operational needs, identifying opportunities to improve resource use, and supporting local hiring approaches where they make sense.

The coordinator also needs to understand the financial implications of workforce decisions, including salaries, accommodation, transport, flights, per diems, phone allowances, visa costs, medical insurance, annual leave, and other workforce-related expenses.

Reporting and analytics

Strong data handling and analytical capability are important for this role. The position involves maintaining workforce planning trackers, recruitment dashboards, hiring status reports, headcount reports, recruitment metrics, forecasting reports, and project recruitment analysis.

Skills and experience

The role calls for a bachelor’s degree in Human Resources, Business Administration, Management, or a similar field. Candidates should have experience in workforce planning, recruitment coordination, talent acquisition, HR operations, or project-based recruitment.

Experience supporting high-volume hiring or large workforce mobilisation programmes is preferred, along with strong communication, stakeholder management, organisation, analytical thinking, planning, and problem-solving skills. Commercial awareness and the ability to balance workforce needs with budget considerations are also important.

Experience in major events, sports, infrastructure, hospitality, aviation, construction, or other large project environments would be a strong advantage.

Technical skills

Advanced Microsoft Excel ability is essential, including XLOOKUP, VLOOKUP, pivot tables, IF, COUNTIF and SUMIF formulas, charts and graphs, dashboards, data validation, data analysis, and workforce reporting.

Experience with applicant tracking systems, HRIS platforms, and workforce management systems will be an added advantage.

Key competencies

The role values strengths in workforce planning, recruitment coordination, stakeholder management, workforce analytics, reporting, dashboard management, commercial awareness, budget understanding, operational planning, project coordination, problem solving, communication and influencing, time management, attention to detail, team collaboration, and thriving in deadline-driven environments.

Additional information

This is a contract onsite opportunity based in Riyadh, Saudi Arabia, supporting a major international sporting event. The role sits within a large project environment where workforce visibility, timely mobilisation, and cross-functional coordination are essential to success.