Purchasing Coordinator

Role overview

The Purchasing Coordinator will support procurement and logistics activities to ensure materials, shipments, invoices, and supplier follow-ups are handled efficiently across raw materials and finished goods processes.

Key responsibilities

• Build the monthly Material Requirement Plan (MRP) for the upcoming month.
• Draft purchase orders and share them with suppliers.
• Chase suppliers for on-time submission of documents and delivery of orders.
• Coordinate with the Central Logistics Department to secure proper shipment clearance.
• Obtain freight quotations from the Central Logistics Department for all FOB shipments.
• Work with the Import/Export team to arrange required shipment certificates, including Saber, FASAH, Value Chains, and similar documents.
• Submit invoices to the accounting team without delay.
• Raise supplier claims for missing or non-conforming materials and attach the required supporting evidence.
• Follow up with accounting on settlement of supplier dues.
• Prepare monthly reports and ad hoc reports as needed.

Raw materials (RM) responsibilities

• Arrange required materials after receiving the RM shortage list from the Planning team.
• Monitor and update customs duty exemption records for raw materials and help avoid duty charges.
• Prepare TR documents for inter-company material transfers.

Finished goods (F.G) responsibilities

• Coordinate with the Import/Export team and Product Managers for timely renewal of Product Certificates of Conformity.
• Work with warehouse teams in each country to ensure orders are delivered before detention applies and collect feedback on any quality concerns.