Facility Assistant

Job summary

The Facility Assistant supports the smooth, safe and efficient running of the workplace by overseeing compliance, cleanliness, maintenance, inventory control and property-related tasks. The role also involves supervising building projects and assisting with general operations to keep the work environment orderly and fit for purpose.

The position reports to the Director of Operations and is based onsite in Takoradi, Ghana. The role requires a minimum of an HND qualification and at least 2 years of experience in a comparable position.

Working hours

This is a 40-hour workweek role.

Key responsibilities

• Maintain a safe, suitable and well-functioning working environment and operational areas.
• Identify small repair needs early and ensure they are addressed properly.
• Escalate maintenance concerns to the appropriate supervisor when necessary.
• Evaluate project risks and challenges and propose practical solutions.
• Support maintenance activities whenever required.
• Coordinate with landlords, utility providers, contractors and other external service partners so services are delivered on schedule, within budget and to the expected standard.
• Monitor security procedures and help keep controls in place.
• Receive, process and track incoming stock and materials.
• Organize, manage and retrieve inventory items efficiently.
• Assist the Director of Operations and other team members with project coordination and administrative tasks as needed.

Qualification and experience

A minimum of an HND or a higher qualification in Civil Engineering, Building Technology or a related discipline is required, along with at least 2 years of relevant experience in a similar role.

Skills, knowledge and abilities

• Good understanding of building drawings, repairs and facility maintenance.
• Experience working with vendors and suppliers.
• Ability to read construction documents.
• Proficiency with MS Office, email and Google Workspace or similar office tools.
• Knowledge of procurement processes.
• Project management exposure, including coordination of several activities at once.
• Strong task prioritization skills.
• Excellent written, verbal, organizational and interpersonal communication skills.
• Professional approach when working with colleagues and external partners.

Personal attributes

• Resourceful self-starter with a focus on results.
• Comfortable managing multiple assignments in a fast-moving, high-performance environment.
• Committed to ongoing learning and continuous improvement.
• Confident engaging with people from varied backgrounds.
• Aligned with AmaliTech’s values of Excellence, Passion, Diversity, Collaboration and Integrity.

Compensation

Salary will be discussed based on qualifications and experience.

Location

Takoradi, Western Region, Ghana.

Application deadline

Applications close on 30 September 2020.