Executive Assistant to the CEO

About Percona

Percona is built around the idea that open access and collaboration create a better world. The company helps organizations innovate with open source database software, support, and services, and its teams specialize in MySQL, MongoDB, PostgreSQL, and MariaDB. Percona operates as a fully remote company with a globally distributed workforce across more than 50 countries, and it emphasizes a culture where people can contribute ideas and be heard.

Role overview

The Executive Assistant will provide direct support to the Chief Executive Officer by managing the CEO’s calendar and handling key administrative tasks. The position also offers backup support to the Executive Leadership Team. It is an important role that helps ensure the CEO is organized and supported so business operations can continue smoothly.

Key responsibilities

• Own and maintain the CEO’s schedule and calendar.
• Create and refine documents, project plans, and presentations for the CEO when needed.
• Help prepare materials and presentations for board meetings.
• Work with the CEO and the board to arrange meetings and related logistics.
• Coordinate recurring meetings on annual, quarterly, monthly, and weekly cycles, including department meetings and company-wide calls.
• Support the CEO with conference talk submissions and related preparation.
• Arrange travel for the CEO, including flights and accommodation bookings.
• Set up virtual meeting links, join meetings as needed, record notes, and share decisions and action items.
• Help manage email backlogs by sorting and responding to urgent communications promptly.
• Prepare and submit expense reports when requested.
• Track follow-up items and help ensure decisions from meetings are completed.
• Take on additional tasks as assigned.

Requirements

• At least 3 years of experience in an executive assistant or administrative support role.
• Fluency in both spoken and written English.
• Ability to work remotely while aligning with Central European Time.
• Strong ability to plan, organize, and prioritize work.
• Previous experience supporting executive leaders in a technology or software company is preferred.
• High standards of discretion and confidentiality when dealing with sensitive information.
• Excellent written communication skills.
• Comfort working independently with limited supervision.
• Openness to feedback and a willingness to adjust approach when needed.
• Professional communication style, especially under pressure.
• Outgoing and friendly manner, since the role represents both Percona and its CEO.
• Flexibility to adapt as situations change.
• Ability to handle ambiguity and collaborate with others to find practical solutions.

Additional qualities that will help you stand out

Percona values candidates who take initiative, follow through, show humility, and are motivated to keep improving.

Benefits and work culture

Percona offers a remote-first, globally distributed working environment along with a collaborative and engaged culture. Team members receive flexible working hours, multiple paid time off options, remote work equipment, career development support such as external training, certifications, and conference funding, ongoing connectivity allowances, and access to an equity incentive plan. Additional programs include work-life balance initiatives such as The Percona Adventure Team, Work-from-Anywhere, FlowDays, and FryDays, as well as social responsibility efforts through PAVE volunteering and Women Transforming Technology.

Additional information

This opportunity is with a high-growth technology company recognized internationally for leadership in open source database software. Percona encourages interested candidates to connect and learn more about the company’s news and updates through its public social channels.