Executive Assistant - Police

Role Overview

The Pearland Police Department is looking for a highly capable and self-driven Executive Assistant to deliver advanced administrative support in a public service setting. This position supports the Chief and Assistant Chiefs and operates with general supervision while independently organizing work processes and priorities.

Compensation & Benefits

This role offers an hourly wage of $26.53 to $31.09, depending on experience. The city also covers 100% of employee dental, long-term disability, and life insurance premiums, along with most of the medical premium for employees and their dependents. Additional benefits include a retirement plan through the Texas Municipal Retirement System (TMRS) with a 2:1 employer match, access to the city recreation fitness center, employee assistance support, educational assistance, 11 paid holidays plus 2 designated paid holidays, paid vacation, sick leave, and a wellness program focused on physical, mental, and financial well-being.

About the City of Pearland

The City of Pearland has been recognized as a Top Workplaces of 2023 USA award winner by Energage and also named a Top Workplace in the Houston Metro Area 2023 by The Houston Chronicle. Pearland is among the fastest-growing cities in Texas, known for affordable housing, strong schools, safe neighborhoods, and a high quality of life. Located about 20 minutes from downtown Houston, the city offers convenient access to major sports, cultural attractions, and recreation. The organization emphasizes cross-functional collaboration, open communication, continuous learning, and innovation.

Key Responsibilities

• Handle a range of administrative duties, including greeting visitors, setting up conference calls, and coordinating meetings.
• Draft correspondence on behalf of the Chief and Assistant Chiefs, including commendation letters, agendas, and other formal documents.
• Manage executive calendars and arrange travel when needed.
• Create reports, memos, letters, financial statements, and presentations using office software such as word processing, spreadsheets, databases, and presentation tools.
• Coordinate office operations such as records management, departmental finance support, and housekeeping services.
• Answer incoming calls, route them appropriately, and take messages when required.
• Process invoices for payment, scan invoices and packing slips, and support the training team with per diem and reimbursement processing.
• Assist with payroll preparation by entering time, tracking leave requests, updating timeclock records for work hours and missed punches, pulling reports, and obtaining approval from the director.
• Protect sensitive information by scanning, filing, and archiving documents in the department’s software systems.
• Help organize ceremonies, prepare presentations, and coordinate large-scale training events.
• Support the preparation of information for Public Information Requests.
• Build and maintain productive relationships with groups and organizations that work with the Police Department.
• Offer confidential, trusted advice and input to leadership on a variety of matters.

Qualifications

• An associate degree or equivalent specialized training/coursework, representing completion of two years of college in business or a closely related field, is required.
• At least four years of mid- to senior-level administrative support experience or similar experience is required.
• A valid Texas driver’s license is required.
• Notary Public status is required.

Additional Information

This position is intended for a professional who can manage confidential matters, support leadership directly, and coordinate across departments in a fast-paced municipal environment. The role also involves maintaining strong external relationships and contributing to training and public information processes.

Work Environment

The position is based onsite in Pearland, Texas.