Office Manager

About the Job

A Saudi organization in the agriculture and food space is looking for an Office Manager to oversee its Executive Office in Riyadh. This position serves as the central point for coordination and administration across the company, supporting the CEO while also ensuring that office operations, interdepartmental follow-ups, vendor relationships, and facilities run smoothly each day. This is a wide-ranging office leadership role rather than a purely secretarial one. The employer’s name will be disclosed only to candidates who move forward in the process.

About the Role

The ideal candidate will have experience managing an executive office within a structured company and acting as a coordination hub for the wider organization, not just as a personal support resource for one leader. The role combines three main areas: handling the Executive Office on a daily basis, keeping communication and follow-up flowing between departments, and managing office administration such as vendors, supplies, facilities, and budgets tied to office operations. The right person should be highly organized, able to maintain confidentiality, work quickly under pressure, and move comfortably between senior-level coordination and practical office management. Candidates whose background is mainly limited to reception or traditional personal assistant tasks, without broader cross-functional coordination, may not fit the scope of this position.

Key Responsibilities

Executive Office

• Maintain the CEO’s schedule, meetings, travel plans, and appointment flow.
• Prepare, edit, and oversee formal communications, reports, and executive correspondence.
• Set up meeting agendas, document minutes, and monitor follow-up tasks through completion.
• Keep executive records, files, and sensitive documents organized and strictly confidential.
• Develop presentations, reports, and supporting documents for executive and board-level meetings.

Coordination and Follow-Up

• Serve as the main communication bridge between the CEO’s office, internal teams, and outside stakeholders.
• Coordinate interdepartmental follow-ups on behalf of the Executive Office and ensure action points are completed.
• Monitor progress on executive decisions and strategic initiatives across teams and share updates with the CEO.

Office Administration

• Oversee the daily operations of the head office, including supplies, equipment, facilities, and service vendors.
• Handle vendor relationships, service agreements, and tracking of office-related spending and budgets.
• Supervise and support administrative staff and related office functions when assigned.
• Plan and coordinate company events, executive meetings, and formal internal functions.

Requirements

• Prior experience as an Office Manager, Executive Assistant, or in a comparable executive support and office administration position in a structured organization.
• Proven ability to coordinate across departments and follow tasks through to completion, with responsibilities extending beyond personal assistant work.
• Background in general office administration, including vendors, facilities, supplies, and office budget handling.
• Bachelor’s degree in Business Administration or a closely related discipline.
• Strong command of Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational and multitasking abilities, with a strong capacity to manage multiple priorities and deadlines.
• Professional written and spoken communication skills in both Arabic and English.
• Strong sense of discretion and the ability to handle confidential information appropriately.
• Currently based in Riyadh or willing to relocate there.

Additional Information

This is a full-time, on-site position located in Riyadh, Saudi Arabia. It is intended for someone who can balance executive-level coordination with hands-on office management. The company operates in the agriculture and food sector, and the employer name will be shared only with shortlisted candidates.