Event Coordinator

About Pups&Yoga

Pups&Yoga is a rapidly expanding wellness events company in North America, known for puppy yoga sessions, puppy social gatherings, and corporate activations. The business operates across several cities, including Montreal, Boston, Ottawa, Calgary, Edmonton, Miami, and additional locations.

Role Overview

This part-time remote position based in Canada supports the company’s daily operational workflow. The role works closely with the Operations Manager to keep events on track, staff properly assigned, and issues resolved before they affect event delivery. This is an operations-focused position rather than an event-planning role.

The main goal is to ensure that every Pups&Yoga event is executed exactly as intended.

Core Responsibilities

You will coordinate instructors, hostesses, breeders, venues, schedules, supplies, and event logistics across multiple cities. The job requires strong organization, communication, and problem-solving to keep the operation running smoothly behind the scenes.

Scheduling and Staffing

• Organize instructors, hostesses, breeders, and event staff for upcoming sessions.
• Handle emergency coverage needs and last-minute staffing changes.
• Distribute shift confirmations and reminder messages.
• Confirm that every event has the required staffing in place.

Event Operations

• Check upcoming events and confirm they are fully prepared.
• Verify venue access details and other logistics.
• Make sure event setups match company standards.
• Coordinate arrival timing and equipment needs.
• Keep operational checklists updated and in use.

Communication

• Act as the first contact for staff with operational questions.
• Coordinate updates between management, instructors, breeders, and hostesses.
• Follow up on missing details before events begin.

Quality Control

• Review customer feedback and identify repeated issues.
• Support improvements to operational workflows and procedures.
• Help ensure standard operating procedures are followed across all cities.
• Carry out virtual reviews of event setup and quality standards.

Administrative Support

• Maintain staff records and contact information.
• Assist with updates to operational guides and internal procedures.
• Support onboarding and training for new team members.

Compensation and Time Commitment

This is a part-time role expected to require about 40 to 60 hours per month at the start. The schedule is flexible. As the business continues to grow, there is room for the role to expand into a larger operations position.

There is also a path to become Operations Manager within 12 to 18 months.

What Success Looks Like After 90 Days

• Staff schedules are managed smoothly with little supervision.
• Events are prepared on time and fully staffed.
• Short-notice problems are handled independently.
• The Operations Manager is able to focus more on strategy, growth, and team development instead of daily logistics.

Why This Role Is Important

The Operations Manager currently handles staffing, scheduling, event logistics, quality control, and everyday operational support across multiple cities. This position is intended to take ownership of a large share of those duties, freeing leadership to concentrate on scaling systems, developing the team, and long-term planning. It is a strong fit for someone who enjoys structure, problem-solving, and keeping complex operations running well in the background.

How to Apply

Applicants should submit a resume, a short introduction, and any relevant experience in operations, staffing, scheduling, or events.

Additional Requirements and Notes

• Fully bilingual in English and French.
• Excellent organizational ability.
• Strong written and spoken communication skills.
• Comfortable managing several projects at the same time.
• Able to stay composed under pressure.
• Strong attention to detail.
• Reliable internet access is required.
• Must be available at times to respond to urgent operational matters outside normal business hours.
• Formal credentials are less important than organization, reliability, accountability, and problem-solving ability.

Preferred Experience

• Previous experience in event operations.
• Background working with distributed teams.
• Familiarity with Google Workspace, Discord, Notion, or similar tools.