Data Entry Clerk

Purpose

Vital Records Control (VRC) is hiring a Data Entry Clerk to keep records accurate, consistent, and updated within its records management systems. The role supports the day-to-day reliability of company data and helps maintain the quality needed for smooth business operations.

Key responsibilities

• Enter both text and numerical information from source documents into database systems quickly and accurately, while meeting required time limits.
• Check submitted data for completeness and correctness, compare it against source material, and re-enter information when needed to verify errors.
• Keep organized logs of completed work, files handled, and task progress.
• Scan documents and produce printed copies when required.
• Pull information from databases or electronic files on request.
• Create routine backups to protect data and support preservation.
• Follow company rules for data integrity and information security.
• Coordinate with the records management team to find and fix inconsistencies in company records.
• Support file handling and archiving work, including secure storage and confidentiality of documents.

Requirements

• High school diploma is required; additional education or certification in office administration or a related area is considered an advantage.
• Prior experience in a Data Entry Clerk position or a comparable role is expected.
• Strong typing speed, careful attention to detail, and comfort using spreadsheets and online forms are important.
• Solid working knowledge of word processors and spreadsheet tools such as MS Word and Excel is needed.
• Familiarity with office equipment, computer hardware, and peripheral devices is required.
• Basic understanding of databases is necessary.
• Good spoken and written English skills, along with customer service ability, are required.
• Ability to remain focused and accurate while handling assigned work is essential.
• High standards of confidentiality and integrity are expected.
• Good organization and time management skills are needed.
• The role requires someone who can work independently as well as cooperate with a team.
• A strong work ethic and commitment to quality are important attributes.

Compensation

The pay range for this position is USD 15.00 to 18.00 per hour.