Payroll Specialist

Role overview

This role is being filled through a partner organization, which will handle applications and all subsequent hiring steps. The position is for a Payroll Specialist located in the United States. You will work in a global, mission-focused setting where precise and compliant payroll execution is critical to supporting employees across several regions.

The role carries responsibility for full-cycle payroll operations in the U.S. and Canada, with a focus on paying employees accurately and on schedule while staying aligned with regulatory requirements. You will be a key payroll specialist, working closely with Finance, People & Culture, and outside vendors to keep payroll running smoothly. This is a hands-on role for someone who is highly detail-oriented, analytically strong, and comfortable managing payroll across multiple countries. You will also help with audits, account reconciliations, process enhancements, and year-end activities, contributing directly to operational accuracy and consistency. The environment is collaborative, precision-driven, and centered on employee experience.

Key accountabilities

• Run biweekly payroll for salaried and hourly staff in the U.S. and Canada through ADP Workforce Now, maintaining a high standard of accuracy and compliance.
• Review payroll inputs and reconcile payments across teams, sites, and countries while applying payroll policies correctly.
• Post payroll journal entries and assist with month-end and year-end reconciliation work.
• Maintain compliance with all relevant U.S. federal and state as well as Canadian federal and provincial payroll rules.
• Manage employee deductions and contributions, including 401(k), RRSP, and related benefits programs.
• Act as the main contact for payroll questions from employees, internal partners, and external vendors.
• Investigate and correct payroll issues, and help respond to audit requests from internal and external stakeholders.
• Support payroll system changes, upgrades, and improvement initiatives.
• Document payroll workflows and assist with training or knowledge transfer when needed.
• Contribute to year-end reporting, compliance tasks, and payroll audit activities.

Requirements

• At least 5 years of practical payroll experience covering both U.S. and Canadian payroll.
• Deep familiarity with ADP Workforce Now or similar payroll platforms.
• Strong understanding of payroll compliance, benefits administration, and year-end processing.
• Demonstrated experience with reconciliations, payroll journal entries, and support for financial reporting.
• Excellent analytical ability, problem-solving skills, and careful attention to detail.
• Clear communication skills for working with internal teams, external partners, and senior leaders.
• Payroll certification such as PCP, CPM, FPC, or CPP, or a background in accounting/finance, is strongly preferred.
• Experience in payroll operations spanning multiple jurisdictions.
• Strong organization and the ability to meet deadlines in a structured, accurate way.

Benefits

• Part-time opportunity with a full-time equivalent compensation range of CAD 55,000 to CAD 62,000.
• Remote working flexibility.
• Exposure to a global payroll environment covering more than one country.
• A collaborative, supportive culture that emphasizes accountability and precision.
• Direct involvement in payroll operations for the U.S. and Canada.
• Participation in process upgrades, system enhancements, and payroll modernization work.
• The chance to improve employee experience through accurate and timely payroll delivery.

Additional information

This role is supported by an automated matching process to help identify candidates whose profiles align with the role’s core requirements. Shortlisted candidates are then shared with the hiring company, which manages interviews, assessments, and final selection.

By applying, candidates acknowledge that their personal data may be processed to evaluate candidacy and shared with the employer as part of the hiring process, in line with applicable data protection laws. The recruitment process may also use AI-assisted tools to help review applications, assess resumes, and flag potential inconsistencies, while final decisions remain with human reviewers.

This is a paid role with flexible remote work arrangements and no internship duration. The job is intended for candidates based in the United States.