કામનું વર્ણન

Role Overview

Canvas Meetings & Incentives is seeking a Meeting Coordinator to support the planning and delivery of meetings, conferences, and other events from a remote setting. This position reports to the Director, Event Operations and is intended to begin on Aug 5, 2026. The salary range is $53,000 to $58,000, along with benefits.

About Canvas

Canvas Meetings & Incentives is a woman-owned event planning company with more than 27 years of experience. The team focuses on creating meaningful events while emphasizing inclusivity, sustainability, and collaboration.

What the Role Involves

This position calls for someone who is highly organized, detail-focused, and comfortable working in a fast-moving remote environment. The coordinator will help manage event logistics, maintain smooth communication with attendees and vendors, and support the overall success of each program.

Partner with the Lead Planner on the assigned project scope and support a wide range of event coordination tasks.
Build and maintain registration websites for client programs, including conditional logic that improves the attendee experience.
Track registrations and related details such as accommodations, travel requests, dietary needs, and personal information.
Check rooming lists, flight manifests, and ground transport records to ensure accuracy.
Act as the main contact for attendees by sharing program information and responding to questions.
Coordinate with air and ground transportation vendors to organize seamless travel arrangements.
Source, negotiate with, and manage suppliers based on program requirements.
Assist with on-site and off-site logistics so events run smoothly and professionally.
Keep an eye on the many moving parts of event operations to meet client expectations and improve attendee satisfaction.
Review and match event invoices, support timely vendor payments, and help complete financial wrap-up tasks.
Represent the company professionally across all areas of hospitality and event delivery.
Take on additional assignments from the Director, Event Operations as needed.

Required Experience and Skills

The ideal candidate brings a strong hospitality and event background, along with the ability to manage several priorities at once while maintaining accuracy and excellent service.

At least 3 years of experience in hospitality, meetings, events, travel coordination, or a closely related field.
Proven background handling attendee travel, rooming lists, and ground transportation logistics.
Comfort using Excel, Google Suite, CRM tools, and event technology platforms.
Experience balancing multiple projects and priorities in a demanding environment.

What Sets You Up for Success

Strong planning and organizational abilities with careful attention to timelines, details, and competing priorities.
A client-first approach with consistently professional and attentive service.
The ability to oversee several projects at once without losing a personalized touch.
Solid understanding of meeting coordination, attendee management, and event operations.
Resourceful problem-solving skills and a proactive mindset.
Self-discipline and independence suited to a remote work setting.
A collaborative style and positive energy when working with a high-performing team.

Success in This Position

Creating a smooth, positive experience for attendees, clients, vendors, and colleagues through clear and responsive communication.
Keeping travel, registration, and program information organized and accurate.
Recognizing potential issues early and helping move projects forward efficiently.
Building dependable relationships through professionalism, reliability, and strong service.
Supporting team culture with accountability, flexibility, and a willingness to help.

Must-Have Qualifications

Authorization to work legally in the United States.
Willingness to complete a background check in line with local legal requirements.
Availability and willingness to travel for programs up to twice a month, including occasional back-to-back travel during busy periods.
Travel requirements may change depending on program needs.
Valid U.S. passport.
Comfort working with international participants, government officials, and people from diverse cultural backgrounds.
Understanding of international business etiquette, including formal titles, diplomatic protocol, and VIP service expectations.

Additional Information

Preferred start date: Aug 5, 2026.

Interested candidates should email a resume to careers@canvasmeetings.com with the subject line: [Your Name, MC @ Canvas].

Applicants are also invited to include one or more of the following in the email: their favorite travel destination, a book or show recommendation, or a quote that reflects them.

Company Approach

Canvas describes its work as a collaborative, flexible, and creative approach to event planning. The company specializes in comprehensive event management, including site selection and virtual or hybrid events. It also emphasizes diversity, equity, and inclusion through partnerships with diverse businesses and inclusive practices, as well as sustainability through environmentally conscious decisions such as venue selection and waste management.

Equal Opportunity Statement

Canvas Meetings & Incentives is committed to fair employment practices and treats applicants and employees with dignity and respect regardless of protected characteristics under applicable law. The company aims to build a workplace where people feel valued, supported, and empowered to contribute their strengths.

Meeting Coordinator