Executive Assistant

Role overview

The Executive Assistant will deliver broad administrative and coordination support to senior leaders and the wider team in Brookfield’s Real Estate division. The role calls for someone who is highly organized, dependable, flexible, and comfortable working in a demanding, fast-paced professional environment.

About the business

Brookfield Real Estate Group is one of Brookfield’s core operating businesses. It is among the largest real estate investors globally, with a portfolio spanning office, retail, multifamily, logistics, hospitality, and other alternative property types across five continents. The group owns and manages roughly $268 billion in assets, including some of the most recognized properties in major markets worldwide. Its value creation approach is built around operating expertise and core capabilities in leasing, financing, development, design and construction, and property and facilities management.

Work location

London, England, United Kingdom — One Canada Square, Level 25.

Brookfield culture

Brookfield looks for people who think long term and reflect the company’s leadership attributes: entrepreneurial, collaborative, and disciplined. The organization also emphasizes growth through challenging assignments and exposure to a range of businesses.

Key responsibilities

• Manage diaries across multiple global time zones.
• Arrange and coordinate internal and external meetings.
• Prepare meeting rooms and liaise with the relevant stakeholders.
• Print and organize supporting documents and materials.
• Handle travel and accommodation arrangements for the regional team worldwide.
• Prepare visa paperwork when needed.
• Support visiting colleagues from overseas offices.
• Work with Reception to secure meeting rooms, guest access, and hospitality arrangements.
• Oversee onboarding support for new team members.
• Assist with large client events, including scheduling, materials preparation, and onsite coordination.
• Process monthly team expense reports in line with company policy.
• Provide backup support to other executive assistants and administrative staff when required.
• Sort incoming post and manage routine and confidential correspondence.
• Help organize team social events.
• Carry out additional duties as needed.

Skills and experience

• Strong organizational and communication skills.
• Ability to take initiative and work effectively both alone and within a team.
• Sound judgment with the ability to prioritize quickly and decisively.
• Excellent accuracy and attention to detail.
• Adaptable and flexible approach to changing priorities.
• Resilient mindset with a strong team orientation.
• Confident user of Microsoft Outlook, Word, and PowerPoint.
• Experience with the Concur expense management system.

Additional information

Brookfield is committed to providing a positive workplace that is safe and respectful. Discrimination, violence, and harassment are not tolerated. The company values diversity and operates as an equal opportunity employer. Only applicants selected for pre-screening will be contacted.