Associate, Human Resources

About the team and workplace

Bain & Company describes itself as a highly regarded global employer and emphasizes a culture built on strong teams, inclusion, and support. The London Talent team works with HR colleagues and wider business teams to deliver dependable people services and a positive employee experience.

Role overview

This junior Human Resources position is based in Bain’s London office and offers practical exposure to a broad mix of HR activities in a professional services setting. The role reports to the Specialist, Human Resources, and supports HR operations, immigration and mobility work, employee lifecycle administration, documentation, data accuracy, and day-to-day coordination.

Key duties

• Manage and track leave-related processes for the London office, including short-term medical leave.
• Handle parental leave documentation for consultants and update Workday with relevant dates.
• Run parental leave briefings for Associate Consultants through Consultants and support the full leave lifecycle.
• Monitor HR metrics and trends when required.
• Contribute to updates of the London Employee Handbook.
• Assist with onboarding and offboarding coordination and other employee lifecycle tasks.
• Support Workday data checks and transfer-related transactions.
• Help with HR projects such as process improvements, policy updates, and reporting.
• Prepare and keep HR guides, documents, and internal resources current.
• Provide general support to the HR team during busy periods.
• Initiate client background checks when needed.
• Maintain accurate and compliant consultant personnel files.
• Carry out routine audits of London HR files.
• Manage the HR inbox, handle queries, and escalate issues where appropriate.
• Ensure HR intranet pages stay updated.
• Support additional HR activities during peak workloads.
• Work with the wider HR function to deliver a consistent, high-quality service.
• Support visa processes for new hires, transfers, and extensions.
• Maintain records for right-to-work checks and visa expiry dates and escalate concerns as needed.
• Complete right-to-work checks for the London office and ensure documentation is complete.
• Assist with inbound and outbound transfer processes, including related documentation and onboarding/offboarding coordination.
• Coordinate with internal stakeholders and external partners such as immigration advisors and relocation vendors.
• Draft standard immigration letters and related documents, including ILR, maintenance, business invitation, and Schengen visa letters.
• Support mobility tracking for short-term assignments and business travellers.
• Help with A1 certificate filings when required.
• Prepare immigration paperwork for mock audits and close any identified gaps.
• Inform immigration advisors of visa-related changes such as promotions and pay adjustments.
• Maintain and refresh transfer trackers.
• Review and code immigration and mobility invoices against quotations, policies, and contractual terms.
• Request transfer agreements through the online portal.
• Assist with mobility programmes as needed.

Working arrangements

This position follows a hybrid pattern, with an expectation of being in the office 3–4 days each week depending on business needs. Standard hours are 9:00am to 5:30pm, Monday to Friday, and some flexibility is expected, particularly during busy periods.

Additional notes

The employer states that this role description may change based on current business requirements.

About Bain

Bain highlights its record of recognition as one of the world’s best places to work and notes that its success depends on bringing together people with diverse backgrounds, cultures, experiences, perspectives, and skills in an inclusive environment where employees can grow professionally and personally.