Administrative Assistant

Role overview

UtiliSave LLC is hiring an Administrative Assistant to support a fast-moving team focused on utility bill auditing and energy efficiency services. The company has operated for more than 35 years and has generated over $700 million in savings and refunds for large organizations. This position is best suited to someone who is highly organized, quick to respond, and able to keep work moving accurately across operational, client-facing, and leadership tasks. Depending on demonstrated strengths, the person in this role may be assigned to a specific business unit such as client relations or data management.

What success looks like

The ideal candidate works with discipline, sound judgment, and strong follow-through. You should be able to keep priorities clear, manage reminders and open items without constant supervision, catch errors early, and help the rest of the team execute efficiently. Clear communication, respect for other people’s time, and consistent on-time delivery are central to the role.

Key responsibilities

The core duties below apply within the assigned business unit and may vary based on placement:

• Manage calendars, priorities, and follow-ups so deadlines are met without extra prompting.
• Convert messy inputs such as notes, emails, and spreadsheets into polished and accurate work output.
• Maintain shared drives, trackers, files, and records so they stay current and well organized.
• Track open tasks, complete follow-ups, and surface problems early before they escalate.
• Support internal and external communication in a timely and professional way.
• Help with research, special assignments, and administrative support for operations, client service, and leadership.
• Handle confidential information carefully and use good judgment at all times.

Requirements

• At least 2 years of experience in administrative, operations, executive assistant, client service, or a similar support function, preferably in a demanding professional setting.
• Bachelor’s degree is required.
• Strong verbal and written communication abilities.
• Polished and professional presence over phone, email, and video.
• Excellent attention to detail and strong personal organization.
• Comfort working on several tasks at once without losing track of steps or deadlines.
• Ability to work independently after expectations are set, while also collaborating effectively when needed.
• Solid research, problem-solving, and follow-through skills.
• Strong command of Microsoft Outlook, Excel, and Word, along with familiarity with common online collaboration tools.
• Python programming skills are a plus.
• Quick learner who works well with task lists and structured systems.
• Experience in professional services, legal, finance, consulting, or another fast-paced environment is advantageous.

Additional information

Training will be provided on the company’s systems, workflows, and processes. The role offers room for growth for someone who demonstrates dependability, initiative, and strong execution. Compensation is competitive and will be based on experience. Benefits include health, dental, and vision insurance, a 401(k) plan with company match, and paid time off.

About UtiliSave

UtiliSave LLC is a long-standing leader in utility bill auditing and energy efficiency services. The company supports major organizations in managing utility costs more effectively through deep tariff knowledge, proprietary systems, and consistent execution.

Work arrangement and conditions

This is a full-time remote position with standard working hours from 9:00 a.m. to 6:00 p.m. Eastern Time. A professional, distraction-free workspace is required, along with reliable availability, punctuality, and responsiveness during business hours. Applicants must live in the United States, be located within one hour of the Eastern Time Zone, and be permanently authorized to work in the U.S. as either a U.S. citizen or lawful permanent resident.

Compensation and application details

The salary range for this position is $35,000 to $40,000 per year, with increases tied to performance and how quickly the role is mastered. To apply, candidates should email a resume and an optional cover letter, include the job title in the email subject line, and provide their state of domicile, salary expectations, and work authorization status.