Product Development Coordinator

About the Company

MAKEUP BY MARIO is an expanding prestige beauty label centered on artistry-led makeup. The brand reaches customers through major global beauty retailers as well as direct-to-consumer channels, and its work is grounded in product innovation, craftsmanship, and education.

Position Overview

The Product Development Coordinator supports the Product Development function by keeping projects organized, managing calendars, tracking samples, and coordinating across teams. The role helps maintain clear communication between internal stakeholders and external manufacturing partners while keeping day-to-day product development work running smoothly.

Key Responsibilities

Product and sample coordination

• Monitor all incoming and outgoing product samples and packages.
• Keep the Product Development, vendor, and competitive product closets orderly, fully stocked, labeled, and easy to access.
• Handle sample requests and distribution for teams such as Operations, Marketing, Social, Education, and other groups as needed.

Product development operations

• Review reorder batches and decide whether to approve, reroute, or escalate them based on existing rules and business priorities.
• Support product development processes by ensuring timely communication and follow-through on important tasks and launches.

Meeting and calendar coordination

• Manage the Product Development team calendar.
• Arrange internal meetings and meetings with vendors, external partners, and contract manufacturers.
• Prepare meeting details and share required materials ahead of time.
• Organize agendas and write recaps for meetings.

Cross-functional communication

• Send weekly new product launch presentations to the Product Development and Marketing teams.
• Act as a central contact point between Product Development and other teams to align on sample requirements, timelines, and project milestones.

Executive and vendor support

• Join Product Development meetings with the Founder & CEO and provide support during those sessions.
• Attend meetings with contract manufacturers to help with communication, project tracking, and follow-up actions.
• Build and maintain effective working relationships with external manufacturers and vendors.

Qualifications

• Excellent organizational and project management abilities, with strong attention to detail.
• Comfort handling several priorities at once in a busy, fast-moving setting.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to collaborate across departments and work well with outside partners.
• 1 to 2 years of experience in beauty, cosmetics, product development, merchandising, or a related area preferred.

Key Competencies

• Prioritization and organization
• Precision and detail orientation
• Communication and teamwork
• Problem-solving and judgment
• Time management
• Flexibility in a fast-paced environment

Work Arrangement

This is a hybrid role with four days in the office and one day working remotely. The position is based in the New York City Metropolitan Area.

Benefits

• Medical, dental, and vision coverage
• HSA, FSA, and dependent care FSA
• Commuter benefits
• OneMedical membership
• Health Advocate, Talkspace, and Kindbody partnerships
• Life insurance and supplemental life insurance
• 401(k) plan with company match

Equal Opportunity Statement

MAKEUP BY MARIO is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic under applicable federal, state, or local law. The company is committed to maintaining an inclusive workplace and complying with all nondiscrimination laws in every location where it operates.