Buyer

Role Overview

This position is responsible for managing the full procurement cycle, starting from the engineering release and pre-order stage all the way through delivery at site. The role involves vendor coordination, commercial negotiations, order administration, inspection follow-up, and documentation control to ensure timely and compliant purchasing activities.

Key Responsibilities

• Follow up on procurement progress from the engineering release stage through pre-order activities and final delivery at the project site.
• Identify and evaluate vendors before selection.
• Draft and send request-for-quotation documents to shortlisted suppliers.
• Drive quotation follow-ups and ensure timely responses.
• Support technical bid analysis by coordinating with the engineering team.
• Seek clarifications on supplier quotations and negotiate commercial conditions.
• Prepare commercial bid evaluations for review and decision-making.
• Create negotiation strategies and lead supplier discussions to secure the best possible price and service terms.
• Issue purchase orders and amendments or change orders as required.
• Maintain regular coordination with vendors and internal teams.
• Work with other departments and suppliers on corrective and preventive actions.
• Liaise with the inspection coordinator to plan and conduct inspections.
• Carry out incoming and in-process inspections as needed.
• Track and review progress reports.
• Refresh the status of assigned goods and services on a weekly basis.
• Prepare High Sea Sales agreements whenever applicable.
• Obtain bills of lading or delivery orders from the bank for overseas shipments.
• Coordinate logistics activities in collaboration with vendors.
• Check and authorize invoices, then support vendor payment processing.
• Ensure items reach the job site in acceptable condition.
• Negotiate back-charges to complete final settlements.
• Complete closure activities for purchase order files.
• Carry out vendor performance assessments.
• Support estimation teams during pre-bid stages.
• Contribute to continuous improvement initiatives.
• Participate in ISO audits.

Additional Information

This is a full-time, on-site role based in the Mumbai Metropolitan Region.