Purchase Manager

Role overview

This position is responsible for managing purchasing activities in line with established procedures, including ordering, receiving, storing, distributing, and paying for goods. The role also involves building and maintaining an approved vendor list across all product categories.

Job details

Job Number: 26045683
Job Category: Finance & Accounting
Location: Asset Area 13 - Hospitality District, New Delhi, New Delhi, India, 110037
Schedule: Full Time
Remote: No
Position Type: Management

Education and experience

A 4-year bachelor's degree in Finance, Accounting, or a related discipline is preferred. Candidates may also qualify with at least 2 years of experience in purchasing or a related field.

Core responsibilities

• Prepare accurate reports, presentations, and other timely business outputs.
• Compile, code, classify, calculate, audit, and validate operational data and records.
• Ensure sanitation compliance is maintained at all times.
• Support the Executive Chef with purchasing across food, beverage, and controllable items to protect quality and profitability.
• Place orders for food and beverage based on business demand.
• Help keep food and controllable costs within or below budget.
• Enforce first-in, first-out rotation for storeroom inventory.
• Maintain sanitation, safety, and brand-standard requirements in storage and handling.
• Protect food and beverage storeroom assets through proper safeguards.
• Coordinate with kitchen staff, restaurant management, and vendors to align deliveries with production requirements.
• Check incoming invoices and shipments for quantity, quality, weight, and specification accuracy.
• Use computer systems to calculate daily and period-end food and beverage costs.
• Maintain inventory controls, including dating, rotation, requisitions, and minimum stock levels.
• Complete administrative work such as C-7s, menu costing, and general office tasks on time.
• Carry out period-end inventory as per Food and Beverage and Accounting SOPs.
• Calculate food and beverage inventory values.
• Escalate product pricing and availability concerns to the F&B Director and Executive Chef.
• Ensure all LSOPs are followed by the team.
• Receive and inspect all deliveries.
• Maintain accurate controllable logs and beverage perpetual records.
• Process invoices correctly and follow proper bookkeeping practices.
• Apply accounting knowledge to purchasing operations and use computer systems effectively for data entry and processing.
• Assess compliance with laws, regulations, and standards using sound judgment.
• Keep technical knowledge current and apply new learning on the job.
• Lead and influence others with strong communication, integrity, and financial judgment.
• Handle disciplinary matters promptly and consistently.
• Ensure performance reviews are completed on time for supervisors and non-management employees.
• Submit reports by required deadlines.
• Record profits and losses accurately.
• Work toward and exceed performance, budget, and team objectives.
• Set priorities and organize work to meet goals.
• Monitor taxes to ensure they are current, collected, or accrued as applicable.
• Share information with supervisors, peers, and subordinates through phone, email, written communication, or in person.
• Analyze information and solve problems by selecting the most effective solution.
• Work closely with kitchen staff, vendors, and the Executive Chef.
• Use existing software to post invoices and update items and costs.
• Participate in relevant meetings.
• Provide guidance on accounting and budgeting policies, procedures, and financial control.
• Keep leadership and team members informed in a timely manner.
• Coordinate accounting work, special projects, and audits across property operations.
• Comply with applicable federal and state operational laws.
• Balance ledgers and support accurate financial records.
• Work with operations teams to execute a strategy aligned with the brand business plan.
• Review guest feedback, satisfaction data, and comment cards to identify improvement areas.
• Evaluate whether service teams are meeting operational needs and provide feedback.
• Participate in property walk-throughs to confirm upkeep and preventive maintenance practices.
• Tour the property regularly to understand employee and guest needs and identify operational opportunities.
• Review leadership feedback and support corrective actions where needed.
• Implement sustainable workflows and systems that support strategy execution.
• Review reports and financial statements to measure performance against budget.
• Communicate departmental goals clearly to support the desired results.
• Provide responsive, professional customer service to guests and customers.
• Address guest concerns proactively and courteously.
• Ensure team members meet hospitality standards consistently.
• Support annual quality audits.
• Review financial, sales, and activity reports to assess productivity, goal achievement, cost-saving opportunities, and process improvements.
• Implement emergency response plans.
• Maintain a safe workplace in line with OSHA/MSDS requirements.
• Support accident prevention programs and property recovery plans.
• Demonstrate confidence, energy, and enthusiasm in daily work.
• Manage interpersonal or group conflict when needed.
• Organize time effectively and maintain strong planning skills.
• Present ideas and information in a concise, structured way.
• Use problem-solving methods for decisions and follow-up.
• Make calls when required.

Equal opportunity and employer information

The employer is committed to equal opportunity and welcomes candidates from all backgrounds. Hiring decisions are made without discrimination based on disability, veteran status, or any other protected basis under applicable law.

Brand context

This role is part of a hospitality organization focused on high standards of service, operational excellence, and guest satisfaction. The environment emphasizes teamwork, professional growth, and a strong commitment to delivering quality experiences.