Personal Assistant

Role overview

VWA Ltd is hiring two Personal Assistants for a permanent position based in Soho, London, supporting busy teams within a commercial and residential property business focused on urban regeneration. The organisation operates across the country and is known for a practical, collaborative and approachable working culture.

These roles have been created because of business growth. One PA will support a compact group of Development Directors and Property Managers, while the second will join the National Partners Team and provide support to a Managing Director, a Manager and three additional team members.

The working pattern is 9:00am to 5:30pm, with occasional flexibility expected, and the role follows a hybrid arrangement with one day per week available to work from home.

Key duties

• Manage diaries across several calendars and coordinate schedules.
• Handle inboxes and help keep email traffic organised.
• Arrange travel and related logistics.
• Prepare, format, collate, archive and maintain business documents and filing systems.
• Create PowerPoint presentations as needed.
• Process expense claims.
• Answer calls for the team and pass on messages where required.
• Set up internal and external meetings and take minutes when necessary.
• Support the organisation of networking events and other business functions.
• Carry out additional ad hoc administrative tasks as needed.

Candidate profile

Applicants should bring prior experience in scheduling and administration. Experience working as a Personal Assistant is strongly preferred.

The ideal candidate will be highly organised, proactive, able to manage priorities efficiently, and extremely accurate in their work. A self-motivated attitude and willingness to get involved wherever needed are also important.

Additional information

The salary is competitive and will depend on experience. The package also includes 25 days of holiday and a pension scheme.

There are two openings for this position.

This is a permanent full-time role.

Who can apply: candidates with relevant administrative or PA experience.