Part-Time Admin Assistant

Role Overview

Emergencies First Aid & Rescue is looking for a part-time Admin Assistant to support both marketing and operations. The position focuses on helping day-to-day work run smoothly through calendar coordination, administrative coordination, basic marketing tasks, and general office support.

Working Arrangement

• Part-time schedule of 3 days per week
• Work is based onsite in Singapore
• Flexible working hours

Administrative and Operations Support

• Set up and manage WhatsApp groups for upcoming events, including adding or removing crew members as needed.
• Distribute operational templates and reporting forms for event documentation.
• Compile daily operational updates and circulate them to internal teams.
• Draft and send emails after events have concluded.
• Keep operational logs and tracking sheets current.
• Help organise schedules, reminders, and important company announcements.
• Track expiry dates and renewal needs for crew licences, certifications, insurance, and other compliance-related items.
• Support the upkeep of records so they remain accurate and ready for audits.
• Handle general administrative duties whenever required.

Marketing Support

• Design simple social media visuals and educational content using Canva.
• Assist with basic filming and editing tasks using CapCut.
• Prepare and queue social media content, with about one post per week plus occasional updates.
• Help develop marketing materials and internal or external company announcements.

Business Support

• Send outreach emails to potential clients and business partners.
• Maintain and refresh client and prospect databases.
• Carry out basic market research and help identify possible business opportunities.
• Support the preparation of proposals, presentations, and company profiles when needed.

Process Improvement and AI Support

• Look into simple AI tools and automation options that can make administration more efficient.
• Help improve workflows and reduce repetitive manual work.
• Assist in rolling out suitable digital tools and process improvements.

Requirements

• Highly organised, careful with details, and comfortable working on your own.
• Good command of Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, as well as Google Workspace.
• Some familiarity with Canva and common social media platforms.
• Basic CapCut or other video editing experience is a plus.
• Interest in AI tools and automation would be an advantage.
• Strong communication and coordination abilities.
• Previous administrative work experience is preferred, though not mandatory.