Marketing Coordinator

About the organization

Osler, Hoskin & Harcourt LLP is recognized as one of Canada’s top business law firms. Its client base includes major Canadian corporate leaders along with U.S. and international organizations that have substantial interests in Canada. The firm has over 1,000 people across offices in Toronto, Montréal, Ottawa, Vancouver, Calgary, and New York.

The firm is known for building and retaining exceptional talent in the legal sector. Its lawyers, students, managers, and staff contribute to a collaborative culture that supports mentorship and idea sharing. Osler offers a dynamic environment for people looking to start or grow their careers.

Role overview

Osler is hiring a Marketing Coordinator to support its Client Development and Marketing team. This role reports to the Marketing Manager and works closely with senior marketing professionals on a broad range of projects and day-to-day tasks. The right person will be highly organized, detail-focused, and comfortable handling multiple priorities in a fast-moving corporate setting.

The position involves coordinating print production, keeping project workflows current, updating the website, and maintaining clear communication with internal partners, lawyers, administrative staff, and senior team members.

Key responsibilities

• Keep marketing campaigns, programs, and thought leadership projects on schedule by managing timelines in monday.com.
• Serve as the monday.com administrator, help maintain accurate records, and suggest ways to improve workflows and efficiency.
• Work with internal stakeholders and outside vendors such as designers, printers, and videographers to produce brand-compliant deliverables on time.
• Handle production coordination, including gathering quotes, monitoring progress, and sharing updates with stakeholders.
• Make website changes in WordPress, including publishing and maintaining bilingual content with translation support.
• Monitor the marketing team inbox, sort incoming requests, complete quick turnaround tasks, and route more complex items to the right team members.
• Track marketing spending, process invoices, and keep budget records accurate and up to date.
• Support senior marketing staff with administrative and project tasks such as scheduling meetings, preparing materials, and attending meetings when required.

Requirements

• A college or university diploma, ideally in marketing or communications, plus at least one year of related experience; a comparable mix of education, training, and experience may also be accepted.
• A background in marketing coordination, production, or project management is preferred, especially in B2B or professional services settings; 2–3 years of experience is noted in the role details.
• Experience using project management software such as monday.com; familiarity with Asana or Wrike is also acceptable.
• Basic understanding of print production and/or graphic design concepts is considered an advantage.
• Working knowledge of WordPress or a similar content management system.
• Strong command of Microsoft Office and Adobe Acrobat Pro.
• Excellent attention to detail, along with strong organizational skills, time management, and the ability to juggle multiple priorities.
• Effective written and verbal communication skills, with the ability to work professionally with senior stakeholders.
• A self-directed approach with good judgment to prioritize tasks, solve problems, and escalate issues when needed.
• A proactive, service-minded, and adaptable attitude, with readiness to handle both strategic work and administrative support.

Work arrangement

This is a hybrid role. The employee is expected to work primarily from the office, with flexibility to work remotely up to two days per week.

Compensation

The expected annual salary range for this position is CAD 55,000 to CAD 65,000. Final compensation will depend on factors such as job-related knowledge, education, skills, and experience.

Additional information

This posting is for an existing vacancy.

Osler is committed to diversity and inclusion and welcomes applications from people with disabilities and candidates from a wide range of backgrounds, identities, and cultures. Accommodation is available on request throughout the hiring process.

Any employment offer will depend on successful background and reference checks, which may include a criminal record check, credit check, and verification of employment and education.

Applicants are asked to submit a cover letter and résumé by the closing date. The firm notes that artificial intelligence is used in screening, assessment, or selection for this role.