Executive Assistant

Role overview

An established global investment management firm is looking for a seasoned Executive Assistant to support its Institutional Sales function on a 12-month maternity leave contract, with the possibility of continued employment after the initial term. The role sits within a boutique Sydney office in a respected financial services environment and offers an immediate start.

You will work closely with the Head of Institutional Sales and other senior colleagues in a fast-moving setting where discretion, accuracy, and strong judgment matter. This is an important support role that helps senior stakeholders stay organised and operate efficiently.

Work arrangement and location

The position is based in Sydney CBD, New South Wales, Australia. The working pattern is 4 days in the office and 1 day working from home.

Compensation

The package includes a base salary of $120,000 plus superannuation and additional benefits.

Key responsibilities

• Manage busy diaries, calendars, and meeting schedules for senior executives to keep day-to-day operations running smoothly.
• Organise domestic and overseas travel, including bookings, itineraries, accommodation, and expense coordination.
• Draft and format presentations, proposals, reports, and other meeting documents.
• Plan and coordinate meetings, events, workshops, and conferences, covering logistics, agendas, materials, catering, and communication with vendors.
• Support special initiatives and cross-functional workstreams as needed.
• Deliver broader administrative assistance to the corporate team when required.

Experience and skills

This opportunity is best suited to someone with 3 to 5 years of experience as an Executive Assistant or Team Assistant in financial services or another corporate setting. The successful candidate will bring a strong eye for detail, a proactive working style, and the confidence to deal directly with key stakeholders every day. Good problem-solving ability and effective time management are essential, along with strong working knowledge of PowerPoint, Word, and Excel.

What makes this role appealing

The role offers variety, pace, and the chance to contribute in a high-performing, collaborative team. The organisation has a strong reputation for professionalism, longevity, and supportiveness, and this position is ideal for someone who enjoys polished executive support in a boutique office environment.

Additional information

Interviews are taking place immediately. The role is available for an immediate start and is being offered on a 12-month maternity leave contract with potential extension.

For a confidential discussion, contact Aoife Kelly at keeganadams.com.au.

Who should apply

Candidates with relevant executive or team assistant experience in a corporate or financial services environment who are comfortable working in a fast-paced, stakeholder-facing role are encouraged to apply.