Administrative Assistant

Role Overview

AGAT Laboratories is looking for an Administrative Assistant to support multiple business areas from its Calgary office. In this position, you will provide day-to-day administrative help to the Management, Marketing, Business Development, and Accounting teams, while also handling a variety of office coordination tasks.

Fleet Administration

• Oversee vehicle fleet administration tasks such as registrations, maintenance scheduling, fuel cards, insurance records, and vehicle allocations.
• Work with employees, vendors, and service providers on fleet-related issues and requests.
• Keep fleet information accurate and prepare regular reports when needed.

Travel and Expense Support

• Manage the company travel booking platform and keep it up to date.
• Help employees arrange business travel and respond to travel-related questions.
• Make sure travel plans follow company rules and approved processes.

Corporate Credit Card Administration

• Support the administration of corporate credit card programs.
• Check, reconcile, and process monthly card statements along with backup documents.
• Follow up with cardholders about missing receipts or billing differences and ensure expense details are submitted on time.

Procurement and Accounting Assistance

• Create and submit purchase requisitions for the Accounting team and other departments as needed.
• Provide administrative support for accounts payable and related accounting tasks.

Lease and Rent Administration

• Track the company’s rent and lease schedule and keep it current.
• Coordinate documentation and communication with landlords and property managers.
• Monitor lease commitments, renewal timelines, and rent payments, and send reminders and updates to management.

Reporting and General Administration

• Prepare and maintain reports, schedules, and tracking spreadsheets.
• Organize electronic and physical filing systems in line with record-retention practices.
• Support the Accounting team with general administrative work.
• Handle other related duties and special assignments as required.

Candidate Profile

This role suits an experienced administrator who is comfortable working in a busy corporate setting, can manage several priorities at once, and maintains a high standard of accuracy and professionalism. The position may involve handling confidential and sensitive information, so discretion is essential.

Work Environment

The job involves extended sitting, manual dexterity, and routine office-based work. The setting is primarily a general office environment, with occasional exposure to a laboratory environment. Work must follow safety procedures and appropriate PPE requirements, and the role includes repetitive tasks with deadline pressure.

Qualifications and Core Strengths

AGAT Laboratories is seeking someone with at least 3 years of administrative support experience, ideally in a corporate environment. Strong computer proficiency is needed, especially with Outlook, Microsoft Office, and Excel. The ideal candidate will also bring clear verbal and written communication skills, strong planning and organization abilities, sound decision-making, time management, attention to detail, patience, and a talent for building positive customer relationships.

Benefits

• Comprehensive coverage for health, dental, and vision care.
• Paid vacation and flexible sick leave.
• Employee Assistance Program (EAP).
• Long-term disability coverage and life insurance.
• Opportunities for professional development.

About AGAT Laboratories

AGAT Laboratories is a North American full-service laboratory known for advanced scientific capabilities and reliable analytical solutions. Its work spans areas such as geochemistry, biochemistry, chemistry, microbiology, geology, and engineering, supporting industries including Mining, Environmental, Energy, Transportation, Industrial, Agri-Food, and Life Sciences.

The company places strong emphasis on innovation, accuracy, client relationships, and community involvement. Through its foundation and philanthropic initiatives, AGAT supports education, environmental stewardship, wellness, scholarships, cleanups, and charitable activities that benefit communities and future generations.

Inclusion and Accommodation

AGAT Laboratories is an equal opportunity employer and is committed to a workplace that is inclusive and free from barriers. Candidates who need accommodation during any part of the hiring process can request it confidentially, and the company will work to support those needs.

Application Notice

Only candidates selected for an interview will be contacted.