Administrative Assistant Level 2, Fire

Job overview

The City of Mississauga is hiring a permanent Administrative Assistant Level 2 for the Fire Division. Reporting to the Deputy Chief, this position provides broad secretarial and administrative support to the division in a busy municipal environment.

Training and recruit program support

• Coordinate and assist with training and recruit program activities, including maintaining training files, records, and onboarding documents.
• Help organize recruit graduations, training sessions, and related events.
• Arrange the purchase of course materials, supplies, and other needed items.
• Support the section with additional administrative tasks as needed.
• Assist with preparing training materials developed by Training Officers.

Learning management and records

• Handle record keeping and data entry for the learning management system and other internal or provincial databases.
• Prepare and submit required forms and documentation.
• Complete payroll entry tasks.

Customer service

• Serve as the first contact for internal team members and outside inquiries.
• Respond promptly and accurately, or direct requests to the right person or area when needed.

Office and administrative operations

• Manage incoming and outgoing mail as well as courier services.
• Order and track office and operational supplies.
• Distribute communications and memos.
• Maintain division filing systems.
• Prepare meeting packages and document meeting discussions and minutes.
• Carry out other related duties assigned from time to time.

Qualifications and skills

This role requires completion of secondary school plus post-secondary training in secretarial or business administration, along with at least 3 years of directly related experience, or an equivalent mix of education and experience. Applicants should have strong working knowledge of database, word processing, presentation, and spreadsheet software used by the organization, as well as SAP tools such as Concur and Fiori. A typing speed of 45 to 60 words per minute with accuracy is required. The position also calls for the ability to work independently, communicate well with people at all levels, and maintain a professional telephone manner.

Compensation and work details

The posted salary range is $53,354.00 to $71,139.00 annually. The role is scheduled for 35 hours per week and is based at The Garry W Morden Centre. This position falls under the Fire division within the City Manager's Office structure.

Additional information

Job ID: 28304. Vacancy type: Permanent. Number of positions: 1. Closing date: 07/08/2026. The organization notes that it may use artificial intelligence in sourcing candidates for some roles, but not for screening, assessment, or selection. Only shortlisted candidates will be contacted. All personal information is collected under the authority of the Municipal Act.

Equity, diversity and inclusion

The City of Mississauga is committed to building a respectful workplace that reflects the communities it serves and supports equity, diversity, and inclusion throughout the employee experience.

Accommodation support

The employer is an equal opportunity employer and provides recruitment accommodations for applicants with visible and invisible disabilities in line with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code. Candidates who need accommodation during recruitment, selection, or assessment are asked to submit the accommodation request form by email, including the job ID and job title, so Human Resources can review the required supports.