Admin Coordinator

About the Role

HDR is seeking an Administrative Assistant to support day-to-day office and team operations in Abu Dhabi. The position plays an important part in keeping communication, documentation, meetings, and administrative workflows running smoothly within a collaborative, employee-owned environment.

Key Responsibilities

• Draft, revise, and compile a variety of materials, including letters, reports, forms, meeting notes, correspondence, scientific or technical content, numerical data, and tables.
• Review documents carefully to correct grammar, spelling, punctuation, and formatting issues.
• Assist staff with general office support, such as taking backup reception duties, answering and routing calls, greeting employees and guests, passing along messages, and handling incoming mail and faxes.
• Prepare word-processed materials such as letters, memos, reports, and labels.
• Help coordinate meetings, travel arrangements, basic accounting tasks, and other assigned projects or administrative needs.
• Take on additional tasks and responsibilities as required.

Requirements

• High school diploma or an equivalent qualification is required.
• An associate degree is preferred.
• Strong spoken and written English communication skills, including proper grammar, punctuation, proofreading, spelling, and telephone etiquette.
• Ability to stay flexible, juggle several priorities, and work with different managers in a fast-paced setting.
• Highly organized, self-driven, and attentive to detail.
• Comfortable handling confidential information responsibly.
• Proficient in Microsoft Office tools, especially Word and Outlook.
• Willingness to actively contribute to an employee-owned workplace culture.

About the Company

HDR emphasizes inclusion, collaboration, and respect, aiming to create an environment where employees can bring their authentic selves and contribute meaningful ideas every day. The company values the impact its people make in their communities and beyond.

Equal Opportunity

HDR states that it is committed to employment equity and operates as an affirmative action and equal opportunity employer. Qualified applicants are considered without regard to criminal history, arrest record, or conviction record.

Additional Information

Location: Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates

Employment: Full-time, regular position

Schedule: Full-time

Business Unit: Marketing and Admin

Industry: Administrative

Posting Date: Jun 25, 2026

Number of Openings: Not specified

Salary: Not disclosed

Start Date: Not specified

Application Deadline: Not specified