Personnel Assistant

Role overview

The Personnel Assistant supports the day-to-day administrative and operational work of the HR and personnel team. This position focuses on keeping employee information accurate, helping with routine HR tasks, and making sure people-related processes run smoothly across the organization. It also acts as a first contact for common employee questions and helps maintain clear communication between staff and management.

Key duties

• Assist with hiring and onboarding activities, including interview scheduling, preparation of joining paperwork, and coordination of new hire orientation.
• Maintain personnel records, refresh employee details in HR systems, and keep files orderly, accurate, and aligned with company rules and applicable regulations.
• Support attendance monitoring, leave administration, employee benefits coordination, and other workforce programs.
• Prepare HR documents, letters, reports, and correspondence while protecting sensitive employee information.
• Help with employee engagement initiatives, training support, performance review processes, and internal communication activities.
• Coordinate meetings, manage calendars, and handle routine employee requests as needed.
• Assist in applying HR policies and procedures and collaborate with managers, employees, and other teams to support business and workforce needs.
• Contribute to a positive employee experience through timely support and dependable HR administration.

Qualifications and skills

The role calls for someone with strong administrative ability, excellent organization, and a high level of accuracy. The person should be comfortable managing several priorities at once, working with confidential data, and keeping records in good order.

Useful experience includes working with office software such as word processing, spreadsheets, email, and database tools. Familiarity with HR systems and electronic record management is an advantage.

Good communication, interpersonal skills, and a customer-service mindset are important, along with the ability to respond politely and efficiently to employees and external contacts. Knowledge of HR practices, recruitment support, employee relations, office procedures, confidentiality, and data protection principles is valuable. The role also requires problem-solving ability, sound judgment, time management, adaptability, professionalism, reliability, discretion, and a willingness to support a wide range of HR and administrative tasks.

Additional notes

This position is based in Singapore and is part-time. No salary, stipend, opening count, start date, or application deadline was specified in the source information.