Executive Assistant

Role overview

The Executive Assistant will deliver dependable administrative and coordination support to a Management Board Member. The role is focused on keeping the office running smoothly, handling key relationships with care, and ensuring priorities are executed on time.

Core responsibilities

• Oversee a demanding calendar, organize meetings, and manage routine office activities.
• Serve as the main point of contact between the Management Board Member and clients, internal teams, and external partners.
• Arrange review sessions, monitor action items, and make sure inputs and follow-ups are completed promptly.
• Assist with company-wide initiatives and special assignments handled through the Board Member’s office.
• Coordinate high-level visits, leadership interactions, and formal engagements from start to finish.
• Handle approvals related to finance, procurement, and travel in a timely manner.
• Maintain professional communication and represent the office with discretion, integrity, and a high standard of conduct.

Qualifications and experience

The position calls for prior experience supporting senior leaders in an Executive Assistant or Personal Assistant capacity. Candidates should be strong communicators, highly organized, able to juggle multiple tasks, and comfortable working with changing priorities and tight deadlines. Advanced PowerPoint skills are mandatory, along with working knowledge of MS Office and calendar management tools. The role also requires excellent stakeholder management, networking ability, attention to detail, and a strong sense of confidentiality and professionalism.

Additional information

Job code: 100240

Function: Project Management

Level: Professional

Seniority: Non-Executive

Company type: Allianz Services

Employment: Full-Time, Permanent

About the employer

Allianz Group is a global leader in insurance and asset management. The organization emphasizes employee support, growth, and the chance to help shape a better future. It promotes an inclusive workplace built on integrity, fairness, trust, and equal opportunity for people from all backgrounds.

Workplace values

The company states that it welcomes applicants regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability, sexual orientation, or any other protected characteristic under local law.

Closing note

Join a team that values unity, inclusion, and professional excellence while supporting leadership in a high-responsibility environment.