Sales Operations Data Coordinator

About the Company

STADA RHQ – Saudi Arabia is part of the global STADA Group, an established pharmaceutical manufacturer with a strong portfolio across consumer healthcare, generics, and specialty medicines. Operating in more than 100 countries and backed by a 130-year legacy that began in pharmacies, the organization is known for reliability and trust. Its mission, “Caring for People’s Health as a Trusted Partner,” reflects a commitment to helping people protect and restore a healthy, active life. The company also offers an environment designed to support both personal and professional development.

Role Summary

This position focuses on accurate and timely administration, data handling, and operational assistance across portfolio management, business development, procurement, and SAP-related workflows. The coordinator will help keep critical business data current, support system accuracy, track projects and launches, and contribute to smooth cross-functional operations while working in line with STADA’s principles of Entrepreneurship, Agility, Integrity, and ONE STADA collaboration.

Key Responsibilities

• Update and maintain portfolio and business development data across platforms such as 1P!, Smartsheet, LDS, NLs, SharePoint, SAP, and other internal systems.
• Record, monitor, and report project details, milestones, launch plans, and portfolio status in a timely and precise manner.
• Manage trackers, dashboards, and reporting tools used for launches and portfolio oversight.
• Support licensing opportunities, business development initiatives, contracts, and partner databases through administrative coordination.
• Handle documentation, data collection, and administrative tasks tied to evaluations, due diligence, launches, and commercialization work.
• Protect data quality, consistency, and compliance across portfolio and business development processes.
• Assist with SAP material setup, extensions, and maintenance in coordination with relevant stakeholders.
• Serve as SAP Purchase Order administrator for STADA KSA+ entities.
• Coordinate vendor onboarding and master data activities while meeting internal requirements and compliance standards.
• Support Purchase-to-Pay processes through system coordination and operational follow-up.
• Maintain correct records and follow internal governance and control requirements.
• Help ensure procurement policy compliance, including tendering and RFQ handling for suppliers not already on approved vendor lists.
• Work with Medical, Finance, and Procurement teams to confirm supplier compliance with contracts, payment terms, and payment procedures.
• Track data quality and process compliance across all assigned workflows and systems.
• Identify and contribute to improvements in processes, automation, and standardization to raise efficiency.
• Prepare recurring reports, dashboards, and performance trackers related to launches, procurement, portfolio activity, and business development projects.
• Monitor project timelines and key milestones, and escalate delays or risks when needed.
• Provide management with accurate data and meaningful insights to support decision-making.
• Partner with Commercial, Supply Chain, Finance, Regulatory, Medical, Quality, and Procurement teams to ensure coordinated execution of business activities.
• Offer administrative and operational support for strategic initiatives and cross-functional projects.
• Contribute to continuous improvement efforts that strengthen collaboration and operational performance across STADA KSA+.

Requirements

• Bachelor’s degree in Business Administration, Information Systems, Supply Chain, Finance, Pharmacy, or a related discipline.
• 1–3 years of experience in data administration, project coordination, portfolio management support, procurement operations, or SAP administration.
• Hands-on experience with ERP systems, preferably SAP.
• Strong command of Microsoft Excel, PowerPoint, SharePoint, and data management tools.
• Exposure to project tracking tools such as Smartsheet is considered an advantage.
• Excellent attention to detail and a strong focus on data accuracy.
• Analytical thinking with solid problem-solving ability.
• Good planning and organization skills.
• Ability to manage several priorities and deadlines at the same time.
• Strong communication and stakeholder coordination skills.
• Mindset geared toward continuous improvement and process optimization.
• High integrity and strong awareness of compliance requirements.
• Collaborative working style aligned with the ONE STADA culture.

Additional Information

The role is based in Jiddah, Makkah, Saudi Arabia and is a full-time onsite position.

Values

The position supports STADA’s operating values of Entrepreneurship, Agility, Integrity, and collaboration under the ONE STADA approach.