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Role overview

A leading artificial intelligence company is hiring an experienced Recruiting Coordinator to support a fast-moving Talent Acquisition team. The role is candidate-facing, highly visible, and centered on interview operations, coordination, and delivering an excellent experience throughout the hiring journey.

The position is remote-first, but candidates must be based in one of the following locations: PNW, Seattle, Portland, Boise, San Francisco, or Sacramento. After interviews, the coordinator will be placed with either technical or non-technical recruiting teams depending on business requirements.

This is a 6-month W-2 contract paying $70 per hour, with medical, dental, vision, and other benefits provided.

Key responsibilities

The coordinator will manage a large volume of interview scheduling across multiple time zones, support recruiters and hiring leaders, and help keep recruiting operations running smoothly in a high-growth environment.

Arrange a high volume of interviews, handling roughly 400+ interviews each month across multiple time zones.
Act as the main contact for candidates during the interview process and ensure a smooth, responsive experience.
Work closely with recruiters, hiring managers, and business leaders on interview logistics, calibration sessions, and hiring activities.
Maintain complex calendars while balancing shifting priorities in a fast-changing setting.
Support a recruiter load of about 3:1 while serving as the operational point person for the process.
Coordinate with internal partners to quickly resolve scheduling conflicts and other interview-related issues.
Keep ATS and recruiting records accurate and up to date.
Look for ways to improve workflows, scheduling efficiency, and broader recruiting operations.
Assist with recruiting operations projects and other special initiatives as business needs change.

What we're looking for

The ideal candidate has several years of recruiting coordination experience in high-growth environments and brings strong organizational skill, executive presence, and adaptability.

At least 3 years of experience as a Recruiting Coordinator supporting fast-paced recruiting teams.
Background in startup or hyper-growth environments.
Comfort working through frequent changes and shifting priorities.
Strong communication and executive presence, with the ability to partner directly with hiring managers and senior stakeholders.
Experience supporting high-volume recruiting with strong attention to detail and organization.
Experience mentoring or guiding other Recruiting Coordinators is an advantage.
A strong interest in improving recruiting operations and process quality.
Curiosity about AI tools and how they can be used in day-to-day work.
Professional, adaptable, and credible when working with senior leaders.

Preferred background

Exposure to Recruiting Operations or Program Management in addition to scheduling is strongly preferred.
Experience handling large-scale interview scheduling.
Background in recruiting operations and process improvement.
Experience with applicant tracking systems; Greenhouse is preferred but not required.
Ability to manage cross-functional stakeholders effectively.
Experience supporting candidates throughout the recruiting process.
Experience coordinating multi-step interview loops across several time zones.

Compensation and benefits

The role pays $70 per hour on a 6-month W-2 contract basis. Benefits include medical, dental, vision, and additional coverage options.

Additional information

This role supports hiring across technical or non-technical teams, with the final alignment determined after the interview process. The position demands someone who can contribute beyond scheduling by acting as a strategic and operational partner in recruiting.

Recruiting Coordinator