Project Coordinator

Role overview

The State Group is expanding quickly and is looking for a Project Coordinator to support a project site in Toronto, Ontario. The organization has been building opportunities in construction since 1961 and operates across North America with a large team delivering multi-trade industrial contracting services in electrical, mechanical, and civil work.

This role is a key support function within the project team and offers room to grow within a company that invests in people, innovation, and technology.

What you will do

• Provide administrative and coordination support to Project Managers and the wider team, including tracking progress.
• Maintain accurate records such as logs, RFIs, submittals, shop drawings, and contact lists.
• Assist in managing overall project execution and performance.
• Prepare close-out files and other completion documentation.
• Keep project files and records well organized and up to date.
• Participate in customer meetings and help clarify project requirements.
• Share project information with customers, subcontractors, suppliers, and internal team members.
• Draft project correspondence when required.
• Help build and maintain the construction schedule.
• Take on additional responsibilities as assigned.

What you need

• At least 2 years of experience in multi-trade construction, or a college diploma, or equivalent hands-on trade experience.
• Clear written and verbal communication skills.
• Ability to understand and interpret contract drawings and specifications.
• Strong attention to detail along with solid organizational and time-management ability.
• Comfort using construction software and Microsoft Office tools, especially Excel.
• MS Project or Primavera P6 experience is considered an advantage.
• Good people skills and the ability to work well with different stakeholders.

Benefits and workplace values

• Opportunity to contribute to a position that is central to the company’s success and career growth.
• Fully paid health and wellness coverage for employees and their families.
• Paid leave that includes vacation time, sick leave, and public holidays.
• Pension and RRSP plans with company matching and immediate vesting.
• Competitive pay, annual increases, and bonus opportunities.
• A workplace that supports and values diversity.

Additional information

This role is a replacement for an existing position. The employer is an equal opportunity organization and will consider all qualified applicants without discrimination based on race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Reasonable accommodation is available for applicants with disabilities during the hiring process. Applicants who need support can request it by email.