Procurement & Supply Chain Executive

Role Overview

Enigmasoft Technologies is hiring a resourceful, detail-oriented Procurement & Supply Chain Executive to support research and development work in renewable-energy systems. This full-time permanent role is based in Verna, Goa, India and reports to the Engineering Manager.

The position focuses on sourcing engineering materials, components, tools, fabrication services and consumables for projects related to solar photovoltaic systems, Organic Rankine Cycle (ORC) systems, carbon-capture technologies and other sustainable-energy products. The role also involves vendor evaluation, quotation analysis, commercial negotiation, purchase order preparation after approval, inventory monitoring, delivery tracking and upkeep of procurement records.

Key Responsibilities

• Partner with the engineering team to understand requirements for components, materials, equipment, fabrication work and consumables.
• Check bills of materials, technical documents, datasheets, drawings and approved purchase requests before starting procurement activity.
• Identify suitable vendors locally, across India and internationally for mechanical, electrical, electronic and laboratory needs.
• Source standard parts, custom-made components, prototype materials, tools, sensors, valves, actuators, instrumentation, safety equipment and testing tools.
• Study new materials and components to build practical understanding of their specifications, availability and substitutes.
• Raise RFQs and gather multiple quotations whenever possible.
• Prepare comparison summaries covering pricing, taxes, freight, payment terms, warranty, quality, technical fit and delivery timelines.
• Review market rates and negotiate pricing, delivery schedules, payment terms and other commercial conditions with suppliers.
• Assess vendors on quality, cost, dependability, responsiveness and delivery history.
• Develop alternate suppliers for critical items to reduce dependency and lead-time risk.
• Maintain strong supplier relationships while ensuring commercial and quality expectations are met.
• Share procurement recommendations and quote comparisons with the authorised approver.
• Issue purchase orders and work orders only after receiving the required approval.
• Ensure orders match approved specifications, quantities, pricing, taxes, delivery terms, payment terms and warranty clauses.
• Track purchase requests, approvals, open orders and pending commercial tasks until they are closed.
• Monitor stock of consumables, tools, safety items and regularly used materials.
• Set and maintain minimum, reorder and safety-stock levels for frequently used items.
• Trigger replenishment before stocks run out while avoiding excess inventory.
• Carry out periodic stock verification and reconcile physical counts with records.
• Work with engineering and stores teams for material issue, return and stock checks.
• Follow up with vendors on order confirmation, production progress, dispatch details and expected delivery dates.
• Track all active purchase and work orders and share timely updates with the Engineering Manager and project teams.
• Coordinate with transporters, couriers and logistics partners to ensure safe and timely deliveries.
• Handle delayed, damaged, incorrect or short shipments and coordinate returns, replacements or warranty claims.
• Support receipt verification by checking quantities and coordinating technical inspection and acceptance with engineering staff.
• Keep organised files for purchase requests, quotes, comparison statements, approvals, orders, invoices, delivery challans, goods-receipt documents and inventory transactions.
• Maintain a vendor master with contact information, product categories, quotation history, pricing, lead times, payment terms and performance notes.
• Coordinate with accounts for advance payments, invoice checks, vendor payments and reconciliations.
• Support procurement cost tracking, budgeting and periodic reporting.
• Protect confidentiality of engineering designs, prototypes, supplier details and project information.

Candidate Profile

The ideal applicant will have a genuine interest in engineering, technology and renewable-energy product development. Curiosity and a willingness to learn about unfamiliar components, fabrication methods and supplier markets are important for success in this role.

This is not a design role. The candidate should be able to understand basic technical requirements, interpret component specifications and support engineers through accurate, timely procurement.

Qualifications and Experience

• A bachelor’s degree or diploma in Engineering, Supply Chain, Logistics, Business Administration or a related field is required. Candidates from Mechanical, Electrical or Electronics Engineering backgrounds are preferred.
• An MBA or postgraduate qualification in Supply Chain and Logistics Management will be an added advantage.
• One to three years of relevant experience in procurement, vendor development, inventory management, logistics or supply-chain operations is preferred.
• Strong fresh graduates with relevant internships, project exposure or proven practical aptitude may also be considered.

Skills and Competencies

• Strong organisation, prioritisation and multitasking ability.
• Clear written and verbal communication with vendors and internal teams.
• Ability to compare quotations and commercial terms accurately.
• Confident negotiation and supplier follow-up skills.
• Proficiency in Microsoft Excel, Word and basic inventory or procurement software.
• Sharp attention to detail for specifications, pricing, quantities, records and delivery commitments.
• Analytical thinking and practical problem-solving ability.
• Ability to work independently, take ownership and meet deadlines in a fast-moving R&D setting.
• Basic understanding of engineering terminology, BOMs, datasheets and component specifications.
• Comfort in communicating technical requirements clearly to suppliers and clarifying them with engineers.
• Adaptability when priorities, specifications or timelines change.
• Collaborative attitude with willingness to support testing, prototyping and continuous improvement work.

About the Company

Enigmasoft Technologies is an innovation-focused engineering and technology company working on sustainable solutions for India and global markets. Its R&D efforts span solar photovoltaic technologies, Organic Rankine Cycle systems, carbon-capture and climate-mitigation systems, prototype development, testing and advanced engineering solutions.

By combining software, electronics, mechanical engineering and applied research, the company develops practical products aimed at improving energy efficiency, supporting decarbonisation and solving real industrial challenges.

Work Culture

The organisation promotes a professional, inclusive and supportive environment with an emphasis on work-life balance. The team values curiosity, hands-on learning, ownership, creativity and cross-functional collaboration.

Why Join

• Work directly with engineers building next-generation renewable-energy and climate technologies.
• Gain exposure to diverse components, vendors, manufacturing processes and prototype systems.
• Build experience beyond a conventional procurement role by contributing to active R&D programmes.
• Grow into broader responsibilities through ownership, learning and performance.

Employee Benefits

Insurance: Medical insurance for the employee, spouse and children, along with accidental insurance.

Leave: Maternity, paternity, bereavement, marriage, sick, casual, floater and privilege leave.

Retirement: Provident Fund contribution and leave encashment.

Well-being: Paid sick time, paid time off and a supportive work environment.

Role Clarification

The selected candidate will not be responsible for designing engineering systems, but should be able to understand basic technical needs, interpret component specifications and assist engineers through accurate and prompt procurement support.

Additional Details

Department: Engineering

Location: Verna, Goa, India

Reporting to: Engineering Manager

Employment type: Full-time, permanent

Experience preferred: 1–3 years

Vacancy: 1 position

Salary: ₹25,000–₹30,000 per month

Joining preference: Immediate or early joiners are preferred.

How to Apply

Submit your profile through the company careers portal or by email to the HR team using the contact details provided by the employer.