Human Resources Assistant

About the Role

We are looking for a careful, well-organized Human Resources Assistant to support a busy HR function in a growing organization in Alberta, Canada. This position is centered on helping the team deliver a positive, professional, and employee-first workplace experience. You will handle a broad mix of administrative and operational HR tasks related to hiring, onboarding, employee support, records, compliance, and internal communication.

The ideal candidate is someone who enjoys working with people, keeps information organized, and understands the importance of discretion and accuracy when handling confidential employee data. In this role, you will contribute to the efficient day-to-day running of HR activities while ensuring company policies and employment rules are followed.

Recruitment and Hiring Support

• Help manage hiring activities by publishing job ads, reviewing applications, and arranging interviews.
• Coordinate interview schedules and keep candidates informed during each stage of the process.
• Draft offer letters, employment agreements, and onboarding paperwork.
• Keep recruitment files and applicant tracking records updated.

Onboarding and HR Administration

• Support the setup of new hire onboarding and orientation sessions.
• Prepare employee files and make sure all required documents are collected and stored properly.
• Respond to employee questions and routine HR requests.
• Maintain accurate employee databases, records, and filing systems.

HR Operations and Compliance

• Keep personnel records current, correct, and aligned with internal policies and legal obligations.
• Assist in tracking HR procedures and compliance requirements.
• Help compile HR reports, metrics, and supporting documentation.
• Support the administration of employee handbooks, policies, and workplace procedures.

Employee Engagement and Support

• Assist with employee engagement activities, training initiatives, and company events.
• Support performance review coordination and employee development efforts.
• Help communicate HR program updates and company announcements internally.
• Build and maintain positive working relationships with staff across departments.

General Administrative Support

• Manage HR correspondence, calendars, and meeting arrangements.
• Prepare reports, presentations, and other HR-related materials.
• Organize and safeguard confidential personnel documentation.
• Provide administrative assistance to the HR Manager and senior leadership when needed.

Qualifications

This role requires solid organizational ability, the capacity to multitask, and strong communication skills. You should be comfortable using Microsoft Office tools such as Word, Excel, Outlook, and PowerPoint. A high school diploma is acceptable, and an Associate’s or Bachelor’s degree is also considered. The role calls for someone who is detail-oriented, accurate, professional, approachable, and able to handle sensitive information with discretion.

What We Offer

• A competitive compensation package.
• Opportunities for professional growth and career progression.
• A collaborative and supportive workplace.
• Training and development support for employees.
• Structured onboarding and continued guidance.
• The chance to contribute meaningfully to employee success and the organization’s growth.

Additional Information

This is a full-time, onsite position in Alberta, Canada.

The role is best suited to someone who is passionate about human resources, enjoys helping people, and performs well in a fast-moving professional setting.