কাজের বিবরণ

Role Overview

This position supports senior leadership with high-level administrative coordination, communication handling, scheduling, travel planning, and information management. The role calls for sound judgment, discretion, and the ability to keep executive priorities moving smoothly in a fast-paced corporate setting.

Key Responsibilities

Manage the executive’s calendar by forecasting needs, ranking priorities, arranging meetings and activities, and setting appointments independently when authorized.
Prepare meeting materials, agendas, charts, graphs, and other presentation items, and ensure action items are tracked through completion.
Answer and route calls and inquiries, handling both routine matters and more complex requests as needed.
Act as a point of contact between the executive’s direct reports, internal teams, and other stakeholders for routine, sensitive, confidential, or urgent matters.
Oversee incoming mail and other correspondence, draft and revise communications, distribute information, and monitor follow-ups.
Review outgoing documents for accuracy, formatting, policy compliance, internal consistency, and required approvals before forwarding items such as correspondence, invoices, expense reports, check requests, and signature documents.
Maintain organized files and records.
Plan and coordinate on-site and off-site meetings for small or large groups, including vendor coordination, participant travel, and scheduling needs.
Provide administrative and meeting-planning support for trade shows and similar events, including booth schedules and hospitality coordination.
Collect, research, and prepare data for reports and maintain or reconcile detailed analyses requested by executive management.
Step in during the executive’s absence to manage requests and ensure timely follow-up.
Stay current on efficient administrative practices and productivity tools used in executive-level support.
Arrange executive travel, including foreign business trips when required.
Keep the executive supplied with the most current and accurate information needed for decisions and actions.
Serve as a liaison for legal and Human Resources-related matters when needed.
Provide support to other executive staff, the Board of Directors, Japanese staff, and other affiliated companies as assigned.
Take on special projects as needed.

Requirements

Strong judgment, discretion, poise, tact, and diplomacy when dealing with confidential or sensitive business matters.
Solid understanding of corporate operations, business protocol, and the responsibilities of a large organization.
Excellent written and verbal communication skills, including business writing, editing, grammar, proofreading, and interpersonal communication.
Professional and positive demeanor when interacting across all levels of the organization.
High proficiency with standard office applications such as Microsoft Word, Excel, and PowerPoint.
Ability to manage competing priorities, adjust quickly when demands change, and meet deadlines that may shift unexpectedly.
Willingness to work overtime or additional hours when needed, sometimes with little notice.
Strong attention to detail, initiative, follow-through, and the ability to work both independently and with a team.
Bachelor’s degree in business or a related field, or an equivalent combination of education and experience.
At least 7 years of professional administrative support experience, including senior- or executive-level support.

Compensation

The annual salary range for this role is $73,200 to $117,800, depending on experience and qualifications.

Additional Information

This role may involve support for meetings, events, reports, travel, and executive-level coordination across multiple teams and stakeholders. The position requires handling information with a high degree of confidentiality and accuracy.

Executive Assistant